Part-Time: Finance and Records Specialist (Grant-Funded)
About The Position
The Office of Student Pathways and Dual Enrollment is seeking a detail-oriented Part-Time Finance and Records Specialist to support the administrative, financial, records, and compliance functions of the Dual Enrollment program. This grant-funded position will assist with student verification and certification, Dual Enrollment Grant processing, billing and reconciliation, records management, and reporting. The Finance and Records Specialist will work closely with Dual Enrollment staff and other college departments to ensure accurate student records, timely processing of funding-related activities, and compliance with institutional and Tennessee Student Assistance Corporation (TSAC) requirements.
Requirements
- Associate or Bachelor's degree in Business Administration, Finance, Accounting, Higher Education Administration, Office Administration, or a related field.
- Minimum of one year of professional experience in higher education, finance, student records, enrollment services, billing, or a related administrative area.
- Experience maintaining confidential student, financial, or institutional records.
- Proficiency in Microsoft Office, particularly Microsoft Excel, and experience working with databases or information systems.
- Strong organizational, communication, analytical, and problem-solving skills.
- Ability to interpret and follow institutional policies, procedures, grant requirements, and compliance guidelines.
Nice To Haves
- Experience working with dual enrollment, student financial aid or grant programs, student accounts, billing, registrar functions, or enrollment services is preferred.
- Experience with higher education student information systems and reporting tools is also desirable.
Responsibilities
- Process and maintain Dual Enrollment student verification and certification records.
- Support TSAC Dual Enrollment Grant processing, verification, and reconciliation.
- Assist with billing, invoicing, and funding reconciliation activities.
- Review student records for accuracy and identify discrepancies requiring correction.
- Process and monitor student account hold requests as appropriate.
- Assist with transcript processing and student records management.
- Maintain documentation necessary for compliance reviews and audits.
- Prepare and maintain enrollment, funding, certification, and verification reports.
- Monitor data integrity and update student records as needed.
- Maintain confidential student, financial, and institutional information.
- Communicate with internal departments regarding student records, funding, billing, and account issues.
- Assist with tracking deadlines and ensuring required documentation is completed in a timely manner.
- Perform other related duties that support the operations of the Office of Student Pathways and Dual Enrollment.
Benefits
- Summary of our benefits can be found below: https://www.southwest.tn.edu/hr/benefits-overview.php
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
Associate degree
