Finance and Personnel Project Sepcialist

Arlington Heights Park District•Arlington Heights, IL

13d•Onsite

About The Position

We're seeking a friendly, highly organized, detail-orientated professional to support the Park District's departmental operations in the areas of finance and human resources. In this role, you'll handle a variety of responsibilities from maintaining records, preparing reports and coordinating projects! If you enjoy being a part of a collaborative team this could be a great fit!

Requirements

High school graduate or G.E.D. supplemented by studies in business or office administration
Minimum of two to three years experience performing administrative or clerical office work
Or, any equivalent combination of education, experience and training
Valid Illinois Class “D” Driver’s License

Responsibilities

Prepares and processes a variety of documents, forms, reports, special projects, and maintains and updates departmental records including the HRIS
Maintains telephone reference and staff contact lists and detailed history of changes to phone services and accounts
Assists with projects, research, and surveys
Serves as a Notary Public for the Park District
Assists with Commission for Accreditation of Park and Recreation Agencies (CAPRA)
Serves as back-up for reporting repair requests for fire alarms, DSL and phone service and maintains detailed repair logs
Maintains files for Certificates of Insurance received from vendors and contractors and maintains the annual issuance of PDRMA Certificates of Coverage for the District
Files and maintains all incident and accident reports and tracks them accordingly
Updates and maintains a variety of records, including vehicle licensing and title transfers, and maintains the inventory of office machines, other than computers, for the District
Prepares purchase orders and orders materials and supplies, as directed
Prepares annual open purchase order agreements with vendors and maintains authorized buyers’ lists
Answers the telephone and gives general information in response to public or vendor inquiries
Maintains stock of office supplies for the suite
Sorts, indexes and files materials alphabetically, numerically and geographically
Attends work on a regular basis
Performs the job safely and in compliance with District policies, procedures, work and safety rules, and the employee handbook
Maintains a clean and organized work environment
Additional functions as assigned, which may be considered essential
Edits and formats monthly Voucher List of Bills and P-Card Voucher List for Board approval
Proofs and formats the department’s monthly reports and budget summaries
Assists with the annual budget preparation, proofing, printing and distribution
Submits copies of the Comprehensive Annual Financial Report to Cook County, the State of Illinois Comptroller, MSRB, Moody’s and others, as requested
Assists with record retention and record destruction
Maintains full-time personnel files
May assist with I-9 verifications for all park district staff
Updates job descriptions, in conjunction with the Superintendent of Human Resources