Finance and Operation Manager

Viggle AI • Toronto, ON

3d • Onsite

About The Position

We're hiring an Finance & Operation Manager to be the operational backbone of Viggle’s Toronto office and a force multiplier for leadership. This is not a traditional EA role. We're looking for someone who is sharp, analytical, and commercially minded, and someone who can run the office, support executive workflows, assist with finance and administrative operations, and plug into business development and cross-functional projects when needed. You'll be a key part of how Viggle functions day-to-day and a trusted extension of the leadership team. If you thrive in fast-moving environments, hate wasted motion, and want to be close to the action at a company building something that matters, this is the role.

Requirements

• Bachelor’s degree in business administration, Accounting, Finance, Commerce, or a related field.
• 3+ years of experience in an Executive Assistant, Operations, Office Manager, Chief of Staff, or other cross-functional role within a fast-paced company.
• Demonstrated ability to manage multiple workstreams simultaneously without dropping the ball.
• Excellent written and verbal communication skills—clear, concise, and professional.
• Comfortable working with data, metrics, and analytical tasks—not just administrative logistics.
• Experience directly supporting senior executives or founders.

Nice To Haves

• Previous experience at a startup, technology company, or other high-growth environment.
• Background in Business, Finance, Accounting, Operations, or a related field.
• Experience supporting finance or business operations.
• Familiarity with QuickBooks Online (QBO) or other cloud-based accounting systems.
• Familiarity with Canadian government funding programs, including SR&ED tax credits, is an asset.
• Exposure to business development, sales operations, or commercial workflows.
• Experience building or improving internal processes rather than simply maintaining them.
• Proficiency with tools such as Notion, Slack, Google Workspace, Microsoft Office, and CRM platforms.
• Experience serving as an office lead, operations lead, or Chief of Staff.

Responsibilities

• Own the day-to-day operations of the Toronto office—including vendor relationships, office supplies, facilities, and everything that keeps the office running smoothly.
• Set up and maintain systems and processes that make the office efficient, organized, and professional.
• Coordinate company events, offsites, team meetings, and visitor logistics.
• Be the go-to person for all operational matters in Toronto.
• Support day-to-day finance and administrative operations, including expense management, invoice processing, vendor payments, and budget tracking.
• Assist with bookkeeping and accounting processes using QuickBooks Online (QBO) and work closely with external accountants and tax advisors.
• Support government funding and tax credit programs, including assisting with SR&ED documentation and information gathering.
• Help coordinate month-end administrative activities and maintain accurate operational and financial records.
• Continuously identify opportunities to improve internal operational and financial processes.
• Manage calendars, travel, and logistics for leadership with precision and proactivity.
• Prepare materials, briefings, and research ahead of key meetings and decisions.
• Own follow-through on action items—track what was decided, what's due, and what's slipping.
• Handle sensitive information and communications with discretion and sound judgment

Benefits

• Gain exposure to executive operations, finance, business development, and company-building at a high-growth startup.
• Grow into broader Operations, Business Operations, or Chief of Staff responsibilities over time.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level