Finance and HR Operations Assistant

Academy of the Holy Names•Tampa, FL

10d•Onsite

About The Position

The Academy of the Holy Names is seeking a Finance and HR Operations Assistant to manage and process bi-weekly payroll, oversee the employee benefits cycle, and serve as the primary point of contact for benefit providers. This role requires meticulous attention to detail and the utmost confidentiality due to the sensitive nature of employee compensation and benefit data. Secondary responsibilities include assisting the HR Director and CFOO with various administrative tasks such as annual reporting, managing hiring and onboarding systems, maintaining employee certifications, and handling worker’s compensation and ACA reporting.

Requirements

3-5 Years processing payroll in a medium-sized office setting, school experience preferred.
Bachelor’s degree in business or related field.
Ability to maintain the highest level of confidentiality.
Advanced knowledge of the Microsoft Office suite, including a strong background in MS Excel and MS Word.
Ability to take initiative for all payroll and benefit processes and procedures, with strong emphasis on task follow-through and completion.
Exceptional interpersonal and communication skills, both verbal and written.

Nice To Haves

Paylocity experience preferred.

Responsibilities

Manage and process bi-weekly payroll accurately and on time through Paylocity.
Review employee pay data, deductions, stipends, benefit deductions, and other payroll-related items for accuracy.
Coordinate with supervisors and department leaders to ensure time, attendance, leave, and payroll changes are submitted timely.
Maintain payroll records in accordance with school policy and applicable legal requirements.
Assist with payroll-related reporting, reconciliations, and year-end payroll processes.
Serve as a confidential resource for employee payroll questions.
Manage the employee benefits cycle, including open enrollment, new hire enrollments, qualifying life events, renewals, and terminations.
Serve as the primary point of contact for the Academy’s benefit broker and third-party benefit providers.
Coordinate benefit plans including health, dental, vision, life, AD&D, STD, LTD, and ancillary products.
Maintain accurate employee benefit records and ensure benefit deductions are properly reflected in payroll.
Assist with annual benefit renewal preparation, employee communications, and open enrollment meetings/materials.
Support required benefits reporting, including ACA and related compliance reporting. Verify ACA documentation within Paycom and prepare Form 1095 at year-end.
Maintain TIAA retirement plan, including employee enrollment, employee and employer contributions, and vested eligibility.
Verify and distribute Form W-2s at year-end.
Assist the HR Director and CFOO with HR administrative processes and reporting.
Maintain employee information, certifications, credentials, and documentation in Paylocity.
Support hiring, onboarding, and employee change processes.
Assist with Safe Environment compliance tracking and reporting.
Support fingerprinting/background screening processes and related recordkeeping.
Assist with workers’ compensation reporting and documentation.
Assist with annual audit reporting related to payroll, benefits, HR, and employee records.
Support NDX, ACA, workers’ compensation, and other required annual reporting.
Ensure payroll and benefits records are maintained accurately for compliance and audit purposes.
Track deadlines and assist with the timely completion of required filings, renewals, and reports.
Assist the Business Office with payroll-related journal entries, reconciliations, reports, and documentation as needed.
Provide payroll and benefits information for budgeting, audits, and financial reporting.
Support coordination between Finance and HR to ensure employee compensation and benefit data is accurate.
Assist with special projects, process improvements, and administrative tasks as assigned.
Maintain the highest level of confidentiality with employee compensation, benefits, and personnel information.
Demonstrate strong attention to detail and accuracy in all payroll, benefits, and HR-related work.
Communicate professionally with employees, vendors, benefit providers, and internal departments.
Take initiative to follow through on tasks, deadlines, and recurring processes.
Identify opportunities to improve payroll, benefits, and HR operations processes.