Finance and Development Coordinator

House of Ruth • Washington, DC

5d

About The Position

House of Ruth seeks a detail-oriented and mission-driven Part-Time Finance and Development Coordinator to support the organization's financial operations and fundraising administration. This position serves as a critical link between the Finance and Development teams, ensuring accurate donation processing, financial reconciliation, donor stewardship, reporting, and recordkeeping. The ideal candidate possesses strong administrative, accounting, and database management skills, demonstrates exceptional attention to detail, and is committed to maintaining the highest standards of donor confidentiality, financial accuracy, and customer service.

Requirements

• Associate degree in Accounting, Finance, Business Administration, Nonprofit Management, or a related field; Bachelor's degree preferred.
• One to Two (2) years of experience in nonprofit finance, accounting, development operations, donor services, or related administrative support.
• Internships are applicable to the experience.
• Successfully passing the following pre-employment process is required: Child Protection Register (CPR) Check FBI Fingerprint/Background Check Alcohol and Drug Test Urine Screening TB Test Police Clearance
• Must be fully vaccinated (including the booster)

Nice To Haves

• Proficiency in Microsoft Office, particularly Excel.
• Experience with fundraising CRMs such as EveryAction, Raiser's Edge, Bloomerang, Salesforce NPSP, or similar platforms.
• Experience with QuickBooks, Bill.com, or related accounting software preferred.
• Ability to generate reports, analyze data, and maintain accurate records.
• Strong attention to detail, organization, and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication, customer service, and relationship-building skills.
• Ability to handle confidential information with discretion.
• Knowledge of nonprofit fundraising, donor stewardship, and charitable contribution regulations preferred.

Responsibilities

• Process and record donations, pledges, recurring gifts, matching gifts, and in-kind contributions through multiple channels.
• Maintain accurate gift records in our CRM EveryAction.
• Ensure timely and accurate gift coding and data entry.
• Prepare and distribute donor acknowledgments, tax receipts, pledge reminders, and other donor communications.
• Respond to donor inquiries and resolve concerns professionally.
• Coordinate with staff to ensure timely donor follow-up and exceptional service.
• Maintain accurate donor records, ensuring database integrity and confidentiality.
• Conduct routine audits and support data quality for campaigns, events, and fundraising initiatives.
• Generate fundraising reports, donor summaries, mailing lists, dashboards, and management reports.
• Support fundraising analysis and campaign performance tracking.
• Record financial transactions and journal entries in QuickBooks.
• Process invoices, vendor payments, and client rent payments through Bill.com.
• Prepare bank deposits, remotely deposit checks, and reconcile contributions with accounting records.
• Reconcile fundraising database activity with the general ledger.
• Maintain financial tracking reports and audit documentation.
• Assist with annual audits, donor-related audit requests, and other finance-related administrative functions.
• Performs other duties as required.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree