Finance and Administration Support

Acciona•British Columbia, BC

About The Position

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future. We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. www.acciona.ca The Finance and Administrative Support role assists the day-to-day operations of the Accounts Payable function by processing invoices, maintaining accurate financial records, and assisting with supplier communications. This role focuses on ensuring timely and accurate processing of transactions while providing administrative support to the finance team and is responsible for managing outgoing payments, ensuring accuracy in financial records, and supporting overall accounting operations.

Requirements

1 - 3 years experience in an accounting or administrative role is preferred.
Basic understanding of accounting principles, particularly Accounts Payables processes.
Strong attention to detail and accuracy in data entry and recordkeeping.
Effective communication and interpersonal skills for working with suppliers and internal teams.
Proficiency with Microsoft Office

Nice To Haves

Familiarity with accounts receivable processes is a plus.
Proficiency with accounting software such as Explorer is an asset

Responsibilities

Monitor shared AP email inbox, process invoices and statements and supporting documents.
Prepare invoices and documentation for entry and approval within the accounting system.
Match purchase orders with invoices to verify pricing and quantities.
Accurately code invoices and employee expense reports to the correct GL accounts.
Respond to suppliers’ inquiries in a timely and professional manner in accordance with the A/P Administrator.
Assist with the basic reconciliation of supplier statements and follow up on discrepancies or missing information
Maintain electronic accounting records, including invoices, receipts, and supplier banking information.
Reconcile supplier statement and resolve discrepancies with suppliers or internal teams.
Provide general administrative support to the finance team as required.
Collaborate with Procurement to confirm receipt of good or services prior to payment processing.
Manage invoice approval workflow across departments.
Assist with month-end close and ad-hoc finance projects.
Provide support to Accounts Receivable as needed.