Finance and Administration Specialist

University of Chicago•Chicago, IL

6d•$30 - $35•Hybrid

About The Position

The Finance and Administration Specialist reports to the Director of Financial Planning and Analysis and will help coordinate analysis and reporting for the Law School's operating, endowment, gifts, capital, and other internal budgets. This role will support the Director of Financial Planning and Analysis by providing budget, financial, and analytical input and by assisting with special projects. This role will also provide administrative support for the Law Human Resources department.

Requirements

Minimum requirements include a college or university degree in related field.
Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Proficiency with Microsoft Office (Word, Excel, PowerPoint).

Nice To Haves

Bachelor’s degree in finance or related field strongly preferred.
Experience with Oracle Cloud ERP and/or chart of accounts strongly preferred.
Strong financial and analytical skills.
Communicate accounting and financial information clearly and concisely.
Exceptional attention to detail and organizational skills.
Develop strong working relationships with internal units and University-wide offices.
Think strategically and translate into operational objectives.
Independently develop and analyze alternative solutions and make recommendations.
Ability to exercise sound judgment, discretion, and tact.
Time management skills and the ability to handle multiple, concurrent tasks within deadlines.
Excellent interpersonal skills and the ability to interact professionally and diplomatically with individuals across the division and university.
Ability to be flexible and adaptable to changes in workflow and procedures.
Ability to work independently and complete projects on time and accurately with minimal supervision.

Responsibilities

Assists and provides support to prepare annual budgets, create internal tracking mechanisms, ensure compliance with policies, procedures and leadership’s expectations, and perform research, reporting and analysis as directed.
Acts as a resource and provides general training to faculty and staff; assists internal units with University financial systems, as needed.
Oversees monitoring of all procurement activities, including approval of purchasing and expenditure activities.
Assists staff with transactions in Oracle, Concur, and Workday, and provides guidance on University procurement policies.
Manages all graduate and undergraduate student employment for the Law School. Works with faculty and Law School colleagues to ensure GSU compliance and resolve any student employment issues.
Performs all related accounting functions required to maintain the general ledger, such as monitoring accounts, preparing financial projections and/or reports, and account creation, reconciliation and closing, in compliance with Generally Accepted Accounting Principles and University policies and procedures.
Reconciles monthly financial data, assists in the preparation of monthly variance reports and annual effort reports, supports the yearend close process.
Makes deposits, tracks gifts, payments and pledges to ensure proper allocation, reconciles stale dated checks and monthly wire transfers.
Submits journal entries and expense transfers in Oracle as needed.
Processes payments to vendors as needed, assists with account set-up for vendors and independent contractors, advises internal unit administrators on the procurement process.
Provides administrative support to the Human Resources team as needed. Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
Performs other related work as needed.