Finance and Administration Director (Sr Director DOQ)

South Puget Sound Habitat for Humanity•Olympia, WA

7d•$85,000 - $125,000•Hybrid

About The Position

The finance and administration director is responsible for the financial health, human resources, and organizational integrity of South Puget Sound Habitat. Working closely with the CEO and leadership team, the director provides financial strategy and direction, oversees budgeting and forecasting, and ensures strong financial controls, reporting, and compliance. The director leads the organization’s human resources function, supports a strong and well-run workplace, and oversees key areas of organizational policy, risk, and third-party requirements. They also supervise staff responsible for accounting and regulatory obligations and help ensure the organization has the systems, information, and resources needed to make sound decisions. South Puget Sound Habitat’s complex business structure includes construction expenses, grant compliance and billing, a mortgage portfolio, home sales, retail store operations, and general nonprofit operations. This role plays a central part in building the financial and organizational capacity needed to manage that complexity and support sustainable growth. There is opportunity to make this role into a senior director role, depending on qualifications. You are a a strategic, detail-oriented finance and administration professional who knows that strong financial management is the foundation for a healthy, growing organization—and wants to put those skills to work for a mission-focused organization. You zoom out to understand the big financial picture, build budgets and forecasts, evaluate options, and turn numbers into information that helps people make good decisions. You roll up your sleeves to strengthen internal controls, resolve HR questions, and turn policies into processes people can actually follow. You build systems that keep the trains running, make the complicated stuff less complicated, and give everyone a clearer path forward. You’re a thoughtful leader who develops people and processes, spots risks before they become problems, and brings both strategic thinking and practical follow-through to the work. You believe that getting the behind-the-scenes stuff right gives everyone else more room to advance the mission.

Requirements

A bachelor's degree in accounting, finance, public administration, business administration, or a closely related field required
A minimum of six years of progressively responsible experience in finance or similar; nonprofit or construction finance experience preferred.
A minimum of three years of progressively responsible experience in human resources or similar (may be part of above experience).
At least two years in a supervisory or leadership capacity (may be part of above experience).
Strong knowledge of financial management, including budget development, cash flow management, financial reporting, and internal controls.
Working knowledge of Generally Accepted Accounting Principles (GAAP), including fund accounting concepts and restricted/unrestricted net asset classification.
Proven ability to manage independent financial audits to resolutions.
Proven ability to develop and implement financial and human resources policies, procedures, systems, and trainings.
Strong understanding of human resources practices and principles, including legal requirements; proven ability to perform broad human resources functions.
Strong supervisory and leadership skills, including demonstrated ability to develop staff, manage performance, and build a high-functioning team.
Excellent written and verbal communication skills, with ability to translate complex information to common language.
Tech-savvy, with proficiency in accounting software (QuickBooks experience preferred), Excel, and specialized systems (e.g. HR, project, etc.). Ability to adopt and optimize new technologies as needed.
Ability to handle sensitive and confidential information with discretion.
Ability to pass a background and reference check.
Commitment to the South Puget Sound Habitat mission and core values.

Nice To Haves

Master of Business Administration or similar preferred.
Experience with construction accounting, job costing, or capital project finance.

Responsibilities

Working with the CEO, set an ongoing short- and long-term financial strategy for the organization by evaluating past performance by area, exploring alternate or additional approaches, and building financial models.
Create procedures for financial internal controls; ensure broad organizational adherence.
Develop accurate, clear budgets, with input from appropriate stakeholders, for a broad range of organizational purposes (annual budget, proformas, grants, loans, reporting, etc.)
Create cashflow forecasting tools; manage rolling forecasting with assistance from relevant team members; recommend and enact course changes as needed.
Oversee and coordinate accurate, complete annual audits in sufficient time to meet reporting deadlines.
Manage investment accounts, lines of credit, and loan applications; track and coordinate associated obligations/compliance/reporting.
Ensure financial statements and reports meet industry standards, accurately represent financial position, convey information clearly, and are delivered in a timely manner.
Oversee accounting specialist (accounting, payroll, reporting, grant billing, registrations); ensure day-to-day accounting is standardized, accurate, and timely; act as back-up accountant as needed.
Maintain compliance with federal, state, and local employment law; ensure that the employee handbook, job descriptions, HR policies, and employee files are current, complete, and compliant.
In coordination with the CEO, build and consistently apply standardized processes for recruiting, hiring, onboarding, performance evaluation, professional development, and separation.
Manage employee relations matters to resolution, working with supervisors and legal counsel as appropriate.
Lead the annual benefits renewal process; evaluate benefit options against market benchmarks and employee needs and make recommendations; ensure accurate and timely enrollment and change processing.
In coordination with the CEO, maintain and adjust agency compensation philosophy and pay bands as necessary; document and execute compensation decisions.
Develop and seek approval for key organizational policies (either internally identified or third-party required); operationalize policies by creating and maintaining standardized procedures and systems; train team as needed.
Oversee compliance specialist (grant contracts/compliance/billing, insurance, reporting, home closings, safety); ensure their responsibilities are carried out to a high degree of accuracy and integrity.
Track and assess organizational risk (financial and more broadly); surface risk concerns and recommend mitigation options; carry out solutions as needed.
Maintain a “team first” outlook, supporting the success of the team and the mission in attitude, ideas, and actions; lead by example and with active, creative input for growing and improving the organization.
Meet and endorse organization standards for record keeping and information sharing.
Contribute to organization events, helping as necessary with set up/take down, management, networking, various tasks, etc.
Participate in intentional learning efforts, including events relating to understanding institutional racism and building cultural competency.
Participate as an active member of the leadership team in organizational strategy discussions, operational planning, and culture-building.
Supervise direct reports and team to success; provide clear direction, regular feedback, professional development support, and performance evaluation.