Finance Administrator

Finning•Edmonton, AB

3d•CA$45,000 - CA$50,000•Hybrid

About The Position

Finning Canada is hiring a Permanent, Full-Time Finance Administrator for our Edmonton office. The Finance Administrator is responsible for providing end-to-end financing coordination and administrative support to the Sales organization by ensuring equipment transactions are accurately structured, documented, approved, funded, and completed in alignment with company and regulatory requirements. This role is accountable for financing coordination, documentation management, compliance administration, trade processing, lender coordination, and credit release activities to ensure deals are funding-ready and executed efficiently.

Requirements

3–5+ years of experience in financing administration, lending, or sales support
Proficiency with Microsoft Office and financing/CRM systems
Strong organizational and time management skills
High attention to detail and data accuracy
Ability to manage multiple transactions in a fast-paced environment
Strong analytical and problem-solving capabilities

Nice To Haves

Experience in equipment finance, leasing, banking, or commercial finance environments preferred
Post-secondary education in business, finance, or related field is considered an asset
Experience in structured, process-driven environments preferred
Equipment financing workflows and documentation processes
Lending systems and financing platforms
PPSA, lien registration, and corporate registry requirements
Insurance requirements related to financed equipment
Regulatory and compliance requirements
Sales and deal lifecycle processes

Responsibilities

Drive financing progression and deal readiness
Coordinate financing activities from quote through funding and credit release
Structure finance transactions in alignment with lender and program requirements
Prepare and manage finance quotes and related documentation
Ensure financing terms, rates, and structures are accurately reflected in systems
Monitor deal progression and escalate risks or delays to appropriate stakeholders
Ensure all approved conditions are satisfied prior to credit release and invoicing
Credit application and documentation management
Collect, review, and validate credit applications, AML/KYC, and supporting documentation
Gather insurance certificates, void cheques, and corporate registry documentation
Coordinate completion of required documentation and ensure accuracy and completeness
Maintain organized, complete, and audit-ready deal files
Input and manage data within financing systems
Funding, lender coordination and credit release
Submit and manage financing applications through captive and third-party lenders
Coordinate with internal credit teams and external lenders to obtain approvals
Manage conditions precedent and funding requirements
Assemble complete funding packages to support timely funding
Timely and accurate progression of deals from application through funding and credit release
Issue credit release authorization once all funding requirements are satisfied
Ensure all transactions meet risk, compliance, and funding standards
Deal coordination and process execution
Track deal progression and maintain accurate status updates within systems
Coordinate follow-ups related to outstanding documentation and funding conditions
Collaborate with Sales and internal stakeholders to support deal execution timelines
Maintain accurate deal records and documentation tracking
Trade processing and administrative coordination
Coordinate and process trade-in transactions, including documentation and ownership verification
Manage trade payoff requirements and internal trade-clearing processes
Proper execution of trade processing and registry requirements
Prepare registry searches and registrations (PPSA and corporate registries)
Maintain accurate records of financing and trade activity
Support general administrative functions related to financing and deal processing
Compliance and process management
Ensure compliance with lender requirements, company policies, and regulatory standards
Maintain audit-ready financing documentation and records
Identify risks, discrepancies, or gaps and escalate appropriately
Support continuous improvement of financing processes and workflows