Finance Administrator

AFRICA NEW LIFE MINISTRIES INTERNATIONAL•Tigard, OR

6d•Onsite

About The Position

This position is responsible for processing financial data, accounts receivable (A/R), accounts payable (A/P), and other data management functions. The role involves processing donations, vendor invoices, wire transfers, and managing donor data. It also includes preparing analysis and reports, creating donation receipts, monitoring daily reports for errors, and serving as a point of contact for various donation inquiries. Additionally, the position involves training finance volunteers and working collaboratively in a team environment.

Requirements

Attention to Detail and accuracy in data input
Knowledge of basic accounting activities and terminology
Good communication and interpersonal skills
Problem solving ability
Good time management
Good organizational skills
Ability to work independently
Experience using Microsoft Office suite
Experience with financial record keeping
Digital literacy and understanding of data privacy issues
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Has advanced basic computer job skills including logging on to systems, ability to communicate by email, ability to compose documents, enter database information, create presentations, download forms, and preserve/backup important data.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
Ability to deal with problems involving several concrete variables in standardized situations.

Nice To Haves

Experience in customer service, data entry and/or accounts payable/receivable is preferred.

Responsibilities

Processes donations and donor pledges (accounts receivable), vendor invoices and payments (accounts payable), wire transfers, database notes, contact/vendor notes, etc.
Manages donor data by analyzing and moving funds between pledges, resolving errors, updating donor contact information and records.
Prepares analysis and reports to reconcile various sources of revenue, and various donation platforms such as Managed Missions, BetterUnite, PayPal, Benevity, and others.
Prepares donation receipts for non-standard donations such as: donations of securities, non-cash donations, distributions from tax-advantaged accounts (IRA, donor-advised funds, etc.)
Monitors daily reports to uncover and resolve database errors.
Deposits checks electronically and posts donations to databases (cash and non-cash) from various sources as directed by Finance Coordinator.
Reconciles donations and refunds between database, accounting information system (AIS) and other systems, and prepares reports for review by Finance Coordinator.
Corrects, reassigns and updates donations and donor balances, reverses transactions to refund a donation (our errors, or when donor double-pays by accident).
Records Regular and Special Wire transfers in AIS.
Records vendor invoices in AIS and prepares checks for payment.
Records cash disbursements (ACH transfers, automatic drafts, etc.) in accounting system.
Composes general business letters, Gift-in-Kind letters, customized receipts, and emails.
Manages inbound and outbound telephone calls, emails, and mail specific to the position.
Serves as the point of contact for inquiries about employer matching, non-sponsorship donations, and one-time donations.
Trains and oversees finance volunteers for processing donations, and special projects.
Maintains punctual, regular and predictable attendance.
Works collaboratively in a team environment with a spirit of cooperation.
Respectfully takes direction from Finance Coordinator.
Other duties as assigned.