Account Manager

Cotton & Company•Stuart, FL

4d•Onsite

About The Position

WE ARE SEEKING AN EXPERIENCED FINANCE & ADMINISTRATIVE MANAGER TO LEAD OUR INTERNAL FINANCE, PAYROLL, AND ADMINISTRATIVE OPERATIONS AT A DYNAMIC ADVERTISING AGENCY BASED IN STUART, FLORIDA. WITH A STAFF OF 40 AND A GROWING PORTFOLIO OF CORPORATE AND PERSONAL FINANCIAL RESPONSIBILITIES, THIS ROLE IS IDEAL FOR A FORWARD-THINKING PROFESSIONAL WHO THRIVES IN A COLLABORATIVE, FAST-PACED BUSINESS ENVIRONMENT AND IS READY TO MAKE AN IMMEDIATE IMPACT. THIS ROLE SERVES AS A KEY OPERATIONAL PARTNER TO OWNERSHIP AND LEADERSHIP.

Requirements

Minimum of 5 years of accounting or financial management experience, preferably within a service-based or creative industry
Proficient with accounting software, Microsoft Office Suite, and financial reporting tools
Knowledgeable in ADP, QuickBooks, and integrated financial platforms
Strong organizational and communication skills
Technology proficient, solutions-driven, and quick to adapt in a fast-paced environment
Ability to balance big-picture strategy with hands-on execution
Discretion and professionalism in handling sensitive financial matters
Experience managing payroll and employee benefits administration for a multi-person organization
Working knowledge of HR/payroll compliance requirements and employee record management
Ability to handle sensitive employee and compensation information with discretion and professionalism
Strong administrative and operational leadership skills with attention to detail and process management

Nice To Haves

Past experience with Advantage Agency Management Software a plus
Experience with ADP Workforce Now or similar integrated HR/payroll platforms strongly preferred

Responsibilities

Oversee day-to-day operations of the bookkeeping department, including A/P, A/R, and monthly reconciliations
Manage payroll processing, ensuring compliance and accuracy (experience with ADP a plus)
Provide financial planning, forecasting, and reporting for corporate entities and select personal accounts of the CEO
Collaborate with corporate leadership team on long-range planning, strategic initiatives, budgeting, and cost analysis
Ensure systems and processes are optimized for efficiency, including software integration and automation
Liaise with outside accountants, legal advisors, and tax professionals as needed
Serve as the primary internal liaison for payroll, employee benefits administration, and HR-related financial processes through ADP
Coordinate onboarding/offboarding processes in partnership with leadership, including payroll setup, benefits enrollment, and compliance documentation
Oversee payroll, benefits administration, PTO tracking, employee compensation records, and related compliance requirements, ensuring accuracy and confidentiality across all employee financial processes
Partner with leadership on HR operational matters, employee policy administration, and confidential personnel-related financial reporting
Assist in improving internal administrative workflows across accounting, payroll, and HR systems