Finance Administrative Assistant - Full-time, In-office - (Edmonton, AB Canada)
About The Position
ClaimsPro LP is seeking a Finance Administrative Assistant to join their team in Edmonton. This full-time, in-office position reports to the AR/AP Manager and will work closely with the Accounts Payable and Accounts Receivable teams, as well as other finance team members. The role is responsible for delivering effective, timely, and efficient services to internal and external clients, adhering to the Accounting Department’s policies and procedures. The successful candidate will maintain strong working relationships with internal clients and external customer representatives.
Requirements
- Completion of high school education
- Minimum 1–3 years of experience in a general administrative or office support role
- Demonstrated strong attention to detail and accuracy
- Proficiency with Microsoft Office, including intermediate to advanced Excel and intermediate Word skills (pivot tables and formulas used daily)
- Proven organizational skills with the ability to prioritize effectively
- Demonstrated initiative and strong follow-up skills
- Ability to maintain a high level of confidentiality
- Demonstrated professionalism and strong work ethic
- Proven ability to contribute effectively within a fast-paced, high-volume team environment
- Ability to work independently with minimal supervision
- Positive team-oriented attitude
- Access to reliable transportation to commute to office, daily
Nice To Haves
- Related experience in a corporate or finance environment is an asset.
- Previous experience working within a dynamic team environment considered an asset
Responsibilities
- Provide in-office administrative and operational support as required
- Incoming mail: Sort and organize items for internal processing; complete scanning and batching activities; maintain saved documentation; and record required details in tracking logs using approved review tools
- Outgoing mail: Facilitate outgoing documentation as needed, including coordinating and preparing courier packages
- Support regular banking-related activities, including remote cheque scanning and occasional in-person deposits
- Review submitted documentation containing financial details to ensure accuracy, completeness, and compliance with company policy and audit requirements.
- Respond to internal and external inquiries in a timely and professional manner, documenting actions and resolutions for audit and record-keeping purposes
- Maintain accurate electronic filing systems and documentation standards
- Assist with audit requests by gathering and providing required documentation within established timelines
- Occasionally collect office mail from the designated mail depot
- Participate in special projects and process improvement initiatives as assigned
- Perform other administrative and operational duties as required
Benefits
- E-flex Benefits Program & Wellness Initiatives
- Registered Retirement Savings Plan (RRSP) with 2% Match
- Training, Career Development, and Employee Recognition Programs
- Employee Referral Bonuses
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
