Finance Administrative Assistant

Vibe Restaurants LLC•Farmers Branch, TX

37d•Hybrid

About The Position

The Vibe Restaurants Financial Administrative Assistant provides essential administrative and operational support to the finance department and/or senior finance leadership. This role is a key component in ensuring the smooth, efficient, and accurate flow of financial information and administrative tasks. The ideal candidate is a highly organized, detail-oriented, and reliable professional with strong administrative skills and a basic understanding of financial principles.

Requirements

A minimum of 2-3 years of relevant experience is required.
Must be proficient with Microsoft Office products (Excel, Word, etc.).
Must be able to work both in a team and independently, with the ability to make independent decisions.
Must possess strong communication skills.
Must be resourceful, results-driven, and able to multitask and prioritize with a sense of urgency.
Meticulous accuracy is critical to prevent errors in financial records and reports.
The ability to manage multiple tasks, deadlines, and a high volume of documents is essential.
This role involves handling sensitive financial and employee information, so maintaining confidentiality is a non-negotiable requirement.
Strong skills in Microsoft Office (especially Excel and Word) and familiarity with accounting software (e.g., QuickBooks, Oracle) are necessary.
The ability to identify and resolve issues, such as billing discrepancies or data inconsistencies, is highly valued.
Excellent written and verbal communication skills are important for interacting with a variety of people, both inside and outside the company.

Nice To Haves

Basic understanding of financial principles.

Responsibilities

Provide comprehensive administrative support to the finance team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Prepare and edit correspondence, reports, presentations, and other financial documents.
Handle confidential financial information with the utmost discretion and integrity.
Maintain and organize both physical and digital financial records and filing systems, ensuring documents are easily accessible and secure.
Act as a point of contact for internal and external inquiries related to the finance department, directing questions and providing information as appropriate.
Assist with the processing of accounts payable and accounts receivable, including data entry, invoice processing, and managing vendor information.
Support the reconciliation of bank statements, credit card statements, and other financial accounts.
Assist with basic bookkeeping tasks and the preparation of financial reports, such as expense reports and budget summaries.
Process and track employee expense claims and corporate credit card transactions.
Assist in the preparation of payroll-related documentation and data entry.
Gather, compile, and analyze financial data from various sources to support the finance team's reporting needs.
Maintain and update financial databases and spreadsheets with a high degree of accuracy.
Generate and distribute routine financial reports to internal stakeholders.
Assist with the planning and coordination of finance department projects and events.
Order and manage office supplies and resources for the finance team.
Perform other administrative and financial duties as assigned to support department and company goals.