Finance & Administration Supervisor

Amador County•Jackson, CA

16h•Onsite

About The Position

Under direction, assumes responsibility for finance and administrative operations within an assigned department or unit; prepares and monitors the department’s or unit’s annual budget; performs cost accounting and grant program administration; plans, organizes, directs, coordinates, supervises and evaluates the work of clerical, secretarial and fiscal staff; performs a variety of difficult, complex, and specialized office support, information gathering, information preparation; and performs related duties as required. This classification exercises direct supervision over secretarial, fiscal and clerical staff.

Requirements

Knowledge of County policies, rules, and regulations.
Knowledge of Operations, services, rules, policies, and procedures of the department where assigned.
Knowledge of Principles and practices of budget development administration and control.
Knowledge of Public and community relations.
Knowledge of Principles and practices of grant development and administration.
Knowledge of Administrative analysis and statistical techniques.
Knowledge of Office management methods and procedures including computers and software applications related to administrative support work.
Knowledge of Methods and techniques of establishing and maintaining filing and information retrieval systems.
Knowledge of Purchasing methods and procedures.
Knowledge of Principles and practices of account and statistical recordkeeping.
Knowledge of Personnel Principles of supervision, training, and performance evaluation.
Knowledge of Principles and practices, rules and regulations of general accounting.
Knowledge of Principles and practices of financial administrative policy development.
Knowledge of Principles and practices of payroll administration.
Knowledge of Rules on confidentiality of records and file maintenance.
Knowledge of Principles and practices of customer service.
Knowledge of Methods and techniques of preparing financial reports, statements and records.
Knowledge of Methods and techniques of evaluating and auditing programs.
Knowledge of Applicable state guidelines and regulations.
Ability to Perform a wide variety of complex and specialized fiscal and administrative support work for an assigned department or major unit.
Ability to Perform general accounting duties in assigned department or unit.
Ability to Develop and implement financial controls and administrative processes in assigned department or unit.
Ability to Interpret, explain, and apply a variety of County and department policies, rules, and regulations.
Ability to Work with considerable initiative and independence while exercising good judgment in recognizing scope of authority.
Ability to Exercise significant responsibility in the development, maintenance, and control of the department or unit budget.
Ability to Gather, organize, analyze, and present a variety of financial and administrative data and information.
Ability to Prepare, clear, concise and accurate financial and administrative records and reports.
Ability to Use a personal computer and appropriate software for word processing, recordkeeping, and administrative functions.
Ability to Effectively represent the County and the Department or unit in answering questions, responding to inquiries, providing assistance, and dealing with concerns from the public, community organizations, other County staff, and other agencies.
Ability to Understand and carry out oral and written directions.
Ability to Communicate effectively both orally and in writing.
Ability to Establish and maintain cooperative working relationships with those contacted in the course of work.
Five (5) years of increasingly responsible experience performing a variety of technical financial and administrative program work, with at least one (1) year in a supervisory position.

Nice To Haves

A Bachelor’s Degree is highly desirable.

Responsibilities

Assumes responsibility for finance and administrative operations within an assigned department or unit.
Serves as primary financial and administrative staff support person for the department head or major unit administrator, in an agency with several major units.
Performs a wide variety of specialized fiscal and administrative assignments.
Develops policies and procedures in assigned area.
Establishes and maintains internal administrative and accounting controls for the department or unit.
Performs cost accounting and cost allocations for assigned operations and budget; assumes responsibility for budget development by attending budget workshops.
Compiles information.
Reviews revenue reports.
Develops and enters line item details.
Gathers supporting documentation for budget changes and new requests.
Conducts a review with department management, the CAO and Auditor; compiles and creates budget modification requests, maintains and tracks a variety of fiscal and budget control documents and reports.
Performs grant administration duties, identifies grant opportunities, completes applications, compiles budgets and monitors grant activities to ensure compliance with program fiscal and operational requirements.
Reviews bills for payment.
Posts paid claims and reconciles with Auditor’s budget reports.
Monitors and balances petty cash.
Provides comprehensive information about policies, programs, functions, and procedures.
Maintains and tracks a variety of fiscal and budget control journals, documents, and reports.
Prepares and submits activity reports and reports required by other government agencies.
Maintains and submits payroll documents and records.
Establishes, and updates information retrieval systems.
Develops and implements revisions to management systems.
Prepares purchasing documents and facilitates purchasing procedures for the department or unit; gathers, organizes, and summarizes a variety of data and information.
Performs special projects and prepares reports.
Composes and compiles correspondence, informational material, and documents.
Maintains office supplies and inventory.
Serves as department or unit liaison on new technology issues and projects.
Operates computers to maintain and update files and databases.
Generates computer reports, and performs related duties as required.
Supervise, train, and evaluate the work of assigned staff.
Delegate assignments to lower level staff.