Finance Admin Assistant (International)

Intelligent Technical Solutions•International Falls, MN

13h•Remote

About The Position

The Finance Admin Assistant supports Intelligent Technical Solutions’ finance administration and compliance operations. The role covers multi-state sales tax, commission processing, accounts payable, business licenses, entity filings, insurance, and lease records. Accuracy is essential for filings, payments, and records, and the role requires independent research into new sales tax nexus obligations. The ideal candidate is a motivated, detail-oriented self-starter who takes initiative, maintains high standards, and looks for process improvements. The position is full time, 40 hours per week, Monday through Friday, 10:00 AM to 7:00 PM PST. Pay starts at $4.19 per hour and may vary by experience and location. The role requires a suitable home-office setup, including a computer meeting the stated specifications, stable high-speed internet, a noise-canceling headset, a smartphone, an HD webcam, and a second monitor; a UPS is needed when using a desktop. Applicants must be able to pass online behavior and cognitive assessments. PH applicants must provide NBI Clearance.

Requirements

One to two years of accounting, tax, or compliance experience.
Strong attention to detail and a high personal standard for accuracy.
Strong research skills, including the ability to find, read, and apply state tax rules and official guidance independently.
Highly motivated, self-starting approach and interest in improving processes.
Strong Excel skills, including lookups, pivot tables, and reconciliations.
Clear written and verbal English communication skills and excellent command of spoken and written English.
Reliable high-speed internet; the home-office requirements specify stable internet with at least 25 Mbps download and upload speeds.
Able to work full time, 40 hours per week, 10:00 AM to 7:00 PM PST, Monday through Friday.
Able to pass online behavior and cognitive assessments.
A home-office computer with at least 8GB RAM and one of the listed supported operating systems and processors.
A quality noise-canceling headset, smartphone capable of installing Microsoft Authenticator, HD webcam, and second monitor; a UPS is required for desktop users.
Strong cultural fit with ITS core values, which will be discussed during the interview.
PH applicants must be able to provide NBI Clearance.

Nice To Haves

Bachelor’s degree in Accounting, Finance, or a related field.
US sales tax experience.
Experience with US multi-state sales tax filing or nexus research.
Background in a managed services provider or IT services company.
Experience using AI tools to speed up research and documentation.
Dual-monitor workstation.
Preferably, at least two of the following certifications: CompTIA A+, CompTIA Network+, CompTIA Security+, or 3cx Basic Certified Engineer.

Responsibilities

Prepare, file, and pay sales tax returns across multiple states and local jurisdictions accurately and on time.
Research nexus, registrations, rates, and product taxability when the company reaches a new sales tax nexus, and set up client tax codes in ConnectWise.
Support use tax, B&O tax, and personal property tax compliance, including assessments and payments.
Process monthly commissions for Client Success, Outside Sales, employees, third parties, and channel partners, including QuoteWerks MRR/NRR conversions and paid-invoice data pulls.
Support accounts payable processing in Sage Intacct, including bill entry, vendor setup, and refunds.
Maintain business license and permit registrations and renewals, and prepare business filings and entity documentation through the CSC portal.
Track leases, utilities, insurance policies, and certificate of insurance requests, and monitor renewal and 90-day notice deadlines.
Work the Finance Admin service board, triaging and resolving tickets within agreed turnaround times.
Keep trackers, the filing calendar, and the Finance Admin Reference Guide accurate and up to date.
Identify work independently and suggest or build improvements to Finance Admin processes.

Benefits

Comprehensive health plans / HMO for the employee and dependents.
Life insurance.
Flexible benefit reimbursement for dental, vision, mental health, wellness, and government contributions.
Paid time off starting at 15 days per year.
Maternity and paternity leave.
Paid US holidays.
Night shift bonus.
Salary advancement/loan.
Health and wellness program.
Company-paid training and certification.