Finance & Accounting Assistant Director

Louisiana State University

4d•Onsite

About The Position

Oversee financial accounts and operational functions. Ensure the timely and accurate submission of wage and student payroll for a staff in excess of 450. Develop, implement and monitor policies and procedures for financial operations. Perform account reconciliations and prepare comprehensive financial and management reports. Supervise staff and act as the primary backup for all office responsibilities, ensuring continuity and efficiency in all related functions.

Requirements

Bachelor's Degree with 3 years of related experience
Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description.
This position is considered operational essential and may be asked to work during an official closure but is otherwise not required to report to the physical campus during a closure and whose absence does not present a risk to the safety, resources, and well-being of the campus per FASOP HR-01.
This position regularly engages in financial matters including handling credit cards, cash, grant funds, or other university funds, and must undergo a credit check per FASOP HR-04.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment.

Nice To Haves

Adaptability
Analytical Reasoning
Budget Forecasting
Collaboration
Detail-Oriented
Ethics
Project Management
Time Management

Responsibilities

Manage the various billing processes (work order, fuel, utility, supply issues, refuse/recycle, etc.) by closely collaborating with business office and operational staff. Billings should be timely and accurate.
Work closely with the campus community to resolve questions and corrections as may be required.
Collaborate with IT staff to resolve any issues and to integrate the billing information into the university’s ERP.
Serve as the primary backup for all billing processes ensuring timeliness, business continuity and accuracy.
Serve as the CMMS and TimeClockPlus functional expert for business office processes.
Facilitate onboarding of new employees in the CMMS.
Manage early payroll deadlines and estimated time during holiday closures.
Ensure timely reconciliation of accounts and prepare monthly financial and management reports, along with any ad hoc reports requested by leadership.
Work collaboratively with operational teams and Risk Management to track and resolve insurance claims.
Manage bi-weekly student and wage payroll functions.
Provide oversight to staff responsible for monitoring time clock accuracy and processing transfers to Workday.
Address and resolve procedural or system issues encountered by staff, coordinating solutions to ensure continuity of operations.
Implement procedural changes to enhance efficiency in the wage and student payroll processes.
Maintain a thorough understanding of all processes to provide effective backup support to primary functions and ensure continuity.
Provide strategic oversight and vision for the business office ensuring the highest standards of customer service as well as accurate and timely employee compensation.
Supervise office staff, students, and graduate assistants, guiding their professional development and managing performance.
Oversee and manage the annual review process.
Other duties as assigned.