Finance & Accounting Administrator 3

Pacific Northwest National Laboratory•Richland, WA

5d•Onsite

About The Position

This Finance & Accounting Administrator position supports Accounts Payable within the Financial Operations Division of BSD and reports to the Manager, Payable Services. This position is responsible for reviewing and processing supplier invoices and other Accounts Payable transactions to help ensure payments are accurate, timely, appropriately authorized, and compliant with contractual and organizational requirements. The Finance & Accounting Administrator works closely with Contract Professionals, invoice approvers, suppliers, and other internal customers to resolve invoice questions and discrepancies and facilitate invoices through the review and approval process. The successful candidate will bring strong attention to detail, customer service, organization, and the ability to interpret and apply established requirements when reviewing financial transactions.

Requirements

High school diploma/GED and 6 years of relevant work experience -OR- AA or higher and 4 years of relevant work experience
AA degree in accounting or business related.
Experience in bookkeeping, accounting support, or a related financial administrative role.
Demonstrated customer service experience.
Strong written and verbal communication skills with the ability to communicate clearly and professionally with a variety of customers and business partners.
Strong attention to detail and organizational skills.
Ability to interpret and apply established policies, procedures, contractual requirements, and business rules when reviewing and processing transactions.
Ability to research issues, exercise sound judgment within established guidelines, and seek guidance or escalate issues when appropriate.

Responsibilities

Review supplier invoices against applicable contracts, purchase orders, and supporting documentation to determine whether invoices are valid, accurate, and appropriate for payment.
Verify invoice information, including supplier details, amounts, billing periods, contract or purchase order requirements, and other supporting documentation.
Identify missing, incomplete, or inconsistent information and work with Contract Professionals, approvers, suppliers, and other business partners to resolve issues prior to payment.
Review invoices for compliance with established Accounts Payable policies, procedures, contractual requirements, and internal controls.
Route invoices and other transactions through the appropriate review and approval processes and monitor outstanding items to support timely payment.
Communicate with invoice approvers and Contract Professionals regarding invoices requiring review, additional information, correction, or approval.
Research invoice and payment status and respond to questions from suppliers, employees, approvers, Contract Professionals, and other internal customers.
Provide timely, accurate, and professional customer service while helping customers understand Accounts Payable requirements, processes, and procedures.
Research and resolve routine and moderately complex invoice and payment issues using established procedures, system information, contractual documentation, and professional judgment.
Maintain appropriate documentation and records to support Accounts Payable transactions and payment decisions.
Use financial systems and other business applications to review, process, track, and research Accounts Payable transactions.
Use Excel and other tools to organize and review transactional information as needed to support assigned Accounts Payable activities.
Manage a high volume of transactions and customer inquiries while maintaining accuracy, attention to detail, and established service expectations.
Prioritize assigned work to meet payment deadlines and respond to time-sensitive invoice and customer service needs.
Escalate unusual, complex, or higher-risk transactions and issues to the appropriate Accounts Payable Professional or Manager when necessary.
Collaborate with Accounts Payable team members and business partners to support effective and compliant Accounts Payable operations.
Develop and maintain effective working relationships with Contract Professionals, approvers, suppliers, and other internal and external customers.
Seek collaborative opportunities and contribute to team and organizational objectives.