Finals Assistant (Administrator III), Grand Junction

State of Colorado•Denver, CO

13d•Hybrid

About The Position

This position assists the Finals Administrator by conducting office and field audits of project documentation for full conformance with the CDOT Road and Bridge Standard Specifications, project plans and specifications, and the CDOT Construction Manual. Additionally, the position assists in project administration duties.

Requirements

At least four (4) years of full-time work experience where the primary job duties include all of the following: Working with computer software and applications (e.g., MS Excel, SAP, Google Applications). Using software to track a large volume of data, such as documents, equipment, financial, or other. Applying rules and procedures for the entry, quality assurance, analysis, resolution of issues, and reporting and manipulating data. Providing on-going customer service in person, on the phone, and/or via email to internal and external customers.
A combination of relevant education and experience equal to at least four (4) years.
Completed college coursework in business administration, accounting, finance, public administration, data management, math, or another field of study closely related to the duties of this position will be considered.
Experience (with a primary focus on) in all of the following: Working with computer software and applications (e.g., MS Excel, SAP, Google Applications). Using software to track a large volume of data, such as documents, equipment, financial, or other. Applying rules and procedures for the entry, quality assurance, analysis, resolution of issues, and reporting and manipulating data. Providing on-going customer service in person, on the phone, and/or via email to internal and external customers.
Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks.
A current valid driver license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Nice To Haves

Demonstrated success with the duties listed in the Description of the Job section
Years of State service experience related to the duties of this position
Highest work/personal ethics and integrity
Ability to work under tight deadlines and be adaptable to changing assignments
Ability to take initiative to solve problems in an innovative manner
Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments
Effective interpersonal and relationship-building skills
Strong time and project management skills, including prioritization and multi-tasking ability
Excellent reasoning, investigative, analytical, and problem-solving ability
Excellent facilitation, presentation, and communication skills, both written and oral
Strong attention to technical detail and accuracy
Passion for safety
Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems

Responsibilities

Conduct field audits of active and completed construction project records to verify full compliance with CDOT, FHWA, State, and Federal statutory requirement.
Evaluate the accuracy of engineering calculations, cross-checks source documents for logic, mathematical precision, and completeness.
Audit pay estimates, Force Account billings, and construction change orders to ensure proper documentation supports all contract payments.
Review Steel and Iron documentation for chain of custody compliance.
Review Construction Materials and Manufactured Products documentation for Build America, Buy America compliance.
Assist the Finals Engineer by managing regional project data and digital records retention using enterprise systems, including PMWeb and ProjectWise.
Add watermarks to the Award, Record, and As-Constructed plan sets, manages tracking record set sealing deadlines.
Serve as the secondary technical resource and backup for Region 3 CDOT project engineers, local agency staff, and external consultants regarding finals documentation and closeout standards during the Finals Administrator's absence.
Assists with activating projects, granting contract authority upon proper authorization, and logging critical contract milestones, including Notice to Proceed (NTP), project start dates, and formal acceptance dates.