File Clerk

Veterans Health Administration • Marion, IL

1d • Onsite

About The Position

The File Clerk position is located in the Health Information Management Section at the Marion, Illinois VA Medical Center. This is not a virtual position; the employee must live within or be willing to relocate within a commutable distance of the duty location. The work is mostly sedentary, though it may involve considerable walking, standing, and bending while searching for health records. The employee may also lift and carry bulky records and boxes, usually not exceeding 50 pounds, and routinely push carts when retiring records.

The role handles the receipt, intake, scanning, indexing, quality control, destruction, and transfer of health and administrative information. It includes scanning and indexing documents in the facility computer system, checking that documents meet scanning criteria and are associated with the correct patient, and performing recordkeeping, correspondence, tracking, filing, retrieval, and clerical duties related to the retention, maintenance, disposition, guardianship, and control of health records.

The schedule is full-time, Monday through Friday, 8:00 a.m. to 4:30 p.m. The position may be eligible for ad-hoc telework at the hiring manager’s discretion. Recruitment and relocation incentives are not authorized.

Requirements

• One year of general experience involving progressively responsible clerical, office, or other work that demonstrates the ability to acquire the knowledge and skills needed for the position; alternatively, two years of post-high-school education in any field, or an equivalent combination of education and experience at the GS-4 level.
• If qualifying based wholly or partly on education, submit a transcript with the application.
• Document experience on the resume, including the nature of duties and responsibilities, month and year start/end dates, and hours worked per week.
• Be a U.S. citizen.
• Register for Selective Service if a male born after December 31, 1959.
• Complete a background/security investigation and online onboarding process.
• Meet the Department of Veterans Affairs seasonal influenza vaccination requirement for Health Care Personnel.
• Serve a one-year probationary period.
• Provide acceptable identification for pre-employment requirements; starting May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be used as acceptable identification.

Responsibilities

• Receive, intake, scan, index, quality-control, destroy, and transfer health and administrative information.
• Scan health information documents into the facility computer system and ensure they are associated with the correct patient.
• Review documents to determine whether they meet appropriate scanning criteria.
• Index documents imported from other devices or sources.
• Use a computer for recordkeeping, correspondence, and tracking operations.
• Perform timely filing, retrieval, and clerical duties related to the retention, maintenance, disposition, guardianship, and control of health records in terminal-digit and alphabetic filing systems.
• Perform other duties as assigned.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position eligibility and should be confirmed with the hiring agency.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED