File Clerk

Brasada Ford • San Antonio, TX

4d • Onsite

About The Position

Organizes dealership records in an efficient manner enabling easy and quick retrieval. Essential duties include filing all dealership forms, records, reports, correspondence, or other important material within the appropriate file system. This role involves examining incoming material for accuracy and legibility, seeking clarification when necessary, classifying documents properly, and filing them. The File Clerk will also search for and retrieve information from files as requested, keep files current, and maintain records of material removed from files. Obsolete files will be disposed of according to the established retirement schedule or legal requirements. Responsibilities also include scanning large volumes of records, removing paperwork from files, removing staples, and feeding documents through a scanner. A professional appearance and neat work area are expected.

Requirements

• High school diploma or general education degree (GED)
• Three months related experience
• Ability to use Word, Outlook, and Excel
• Ability to read and comprehend simple instructions, short correspondence, and memos
• Ability to write simple correspondence
• Ability to effectively present information in one-on-one and small group situations to other employees of the organization
• Ability to add and subtract two-digit numbers and to multiply and divide with 10's and 100's
• Ability to perform these operations using units of American money
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals on an adding machine
• Ability to compute percentage rates and commissions on an adding machine
• Ability to apply common sense understanding to carry out instructions furnished in written or oral form
• Ability to deal with problems involving several concrete variables in standardized situations
• Ability to pay close attention to detail when conducting all essential duties
• Regularly required to sit; stand; bend; use hands to finger, handle, and feel; talk and hear; reach with hands and arms
• Repetitive arm movements regularly required for scanning tasks
• Occasional lifting up to 25 pounds required
• Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus

Responsibilities

• Files within appropriate file system all dealership forms, records, reports, correspondence, or other important material.
• Reads/examines incoming material for accuracy and legibility, gets clarification if necessary, classifies properly, and files within appropriate file system.
• Searches for and retrieves information contained in files as requested.
• Keeps files current.
• Keeps records of material removed from files.
• Disposes of obsolete files in accordance with established retirement schedule or legal requirements.
• Scans large volumes of records.
• Removes paperwork from files.
• Removes staples.
• Feeds documents through a scanner.
• Maintains professional appearance and neat work area.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED