Field Services Administrative Assistant

Career Cleveland Electric • Atlanta, GA

3d • Onsite

About The Position

This full-time, onsite position is located at the Pre-Fab Shop in Lithia Springs, GA. The Field Services Administrative Assistant will support the Field Services department by responding to requests for assistance, preparing and managing various financial and project documents, and performing general office duties. The role requires strong organizational skills, proficiency in Microsoft Office Suite, and the ability to manage multiple tasks in a fast-paced construction environment.

Requirements

• High school diploma or general education degree (GED) required
• A minimum of six months of experience in an Administrative role required
• Ability to remain professional and diplomatic in stressful situations
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Exceptional written and verbal communication skills
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
• Experience using and manipulating spreadsheets in Microsoft Excel and expert in using Microsoft Word
• Ability to prioritize and multi-task

Nice To Haves

• Bilingual (Spanish/ English) strongly preferred
• Construction experience and familiarity with contracts preferred

Responsibilities

• Respond to requests for service and assistance from Contract Manager, clients, and superintendent
• Prepare, issue, and send out receipts, bills, policies, invoices, statements, and checks
• Manage RFI Program
• Assist construction site staff with office equipment and materials
• Prepare and transmit daily field labor reports
• Perform general office duties such as making copies, document control, processing mail, and answering phones
• Oversee and process day-to-day administrative items such as expense reports, supply requisitions, personnel transaction forms, budgets
• Update project /delivery schedules, reports, change orders and documents based on revisions and changes to the project
• Keep project meeting and appointment schedules to ensure all meetings and reports are properly addressed
• Manage submittal program
• Manage safety documents

Benefits

• Competitive Pay
• Aetna PPO and HSA plans - 2 medical plan options with coverage eligible on Day 1 of hire
• Dental PPO and HMO plans – 2 dental plan options with coverage eligible on Day 1 of hire
• Vision plan covered by Cleveland at 100% with coverage eligible on Day 1 of hire
• 401(k) with Employer Match
• Short- and Long-Term Disability
• 15 days of PTO
• 8 company holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED