Field Services Administrative Assistant

Sulzer•La Porte, TX

3d•Onsite

About The Position

Sulzer is a leading engineering company with a proud heritage of innovation. Join our global team to grow your expertise and develop innovative solutions that enable a prosperous and more sustainable society. About the role Job Summary They work closely with administrators and other employees to organize files, create correspondence and prepare reports or documents. Their job is to complete a range of clerical tasks including managing calendars, sorting mail and preparing invoices.

Requirements

High School Diploma or equivalent.
Work related experience in field is required.
Good communication skills, strong organizational ability and detail orientation required.
Proven ability to define problems, collect data, establish facts, and draw valid conclusions.
Solid computer and data entry skills, with proficiency in latest MS software.

Nice To Haves

Two (2) years industry work experience preferred, including an excellent understanding of customer-focused, service-based business.

Responsibilities

Create and maintain job folders.
Create and maintain job cost files.
Retrieve, copy and distribute Backlog, meeting minutes, time summaries, job reports, and job releases
Process and distribute Daily Time Summaries for all active jobs.
Update job costs and billing information in the Backlog spreadsheet.
Update billing information in the Job Log spreadsheet.
Process job billing upon completion of job and submit to Superintendent for review.
Contact millwrights as directed
Process per diem and mileage requests and reconcile per diem at the end of job.
Submit vacation pay requests for millwrights.
Process millwright questions concerning pay, per diem and mileage.
Maintain list of millwrights that call in on availability hotline
Schedule training for millwrights as needed.
Make travel arrangements for millwrights as needed.
Manage departmental credit cards.
Process applications of newly hired millwrights.
Maintain millwright drug test and training records.