Administrative Assistant- Field Services and Warranty

Energy Transfer•Houston, TX

About The Position

The Administrative Assistant provides dedicated administrative support to the Field Services & Warranty dept. Managers/Analysts. This role requires strong organizational and multitasking skills, attention to detail, and the ability to work independently while handling a variety of responsibilities in a fast-paced environment.

Requirements

Experience with SAP, ADP, or similar systems for time tracking and data entry.
Strong organizational and multitasking skills with keen attention to detail.
Proficiency in office software, including Microsoft Office.
Excellent communication and interpersonal skills for handling sensitive and confidential matters.
Ability to prioritize tasks and meet deadlines in a dynamic environment.
High school education or equivalent required
0-2 years’ experience as administrative assistant
0-2 years in KPI/Metrics reporting

Nice To Haves

Associate degree preferred, or equivalent experience
Experience in the compression manufacturing/service industry is preferred
Advanced computer skills in Microsoft office (Excel, Word, Outlook, SharePoint)
Experience in Power BI software is preferred
Previous experience in SAP/Oracle Based Work order management system is preferred

Responsibilities

Provide administrative support to Field Service Managers/Analysts
Create and process goods receipts (GR) using company systems.
Input and verify service ticket hours for accuracy in ADP.
Enter contractor hours in SAP, ensuring precision and compliance with company guidelines.
Assist with departmental scheduling, calendar management, and coordination of meetings and conference calls.
Organize and coordinate meetings, including making travel arrangements and handling logistics as needed.
Process invoices, prepare expense reports, and handle budget-related tasks in accordance with company policies.
Collaborate with internal and external vendors on departmental needs and special projects.
Maintain departmental files, records, and supply inventories, and coordinate IT equipment requests for team members.
Answer department calls, manage inquiries, and resolve internal/external issues with professionalism.
Support the preparation, billing, and tracking of jobs and projects.
Provide orientation and mentoring support to new administrative team members as needed.
Perform additional duties and responsibilities as assigned to support departmental goals
Create power point presentations on business analytics data