Field Operations Coordinator

KDC Inc.•Rossmoor, CA

1d•Onsite

About The Position

We provide clients full-service electrical preconstruction and construction services, including electrical systems design, alternative energy and energy-management systems, technology services, and facilities-maintenance services. KDC Inc. and KDC Systems is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world’s leading provider of mechanical and electrical construction and facilities services, including planning, consulting, operations and maintenance. KDC Inc. is a leader in complex, fully integrated design/build electrical services. Our project teams include specialists in the design, installation, commissioning and maintenance of tele-data communications, audio/video, process control, building management and fire/safety installations. KDC Inc. is seeking a highly organized and responsible Field Operations Coordinator to join our team. The Field Operations Coordinator will assist the Director of Field Operations and Superintendents managing daily field activities, bridging office and field teams while ensuring Strict compliance with union labor rules, safety standards, and manpower scheduling. They must be reliable, punctual, organized, and have a demonstrated ability to juggle multiple priorities in a very busy office. This is a great opportunity for the right person.

Requirements

Ability to perform each essential duty satisfactorily
Prior experience handling office responsibilities, experience in customer service, or related field
High school diploma or GED required
Working knowledge of federal, state, and city regulations and guidelines
Excellent and effective written and verbal communication skills
Business writing and reporting skills
Excellent organization, communication, customer service and interpersonal skills
Scheduling and time management skills, perform well in a fast-paced environment
Strategic, analytical, and multi-tasking skills
Punctual and dependable
Willingness to learn and to grow with the company
Perform well within the team environment as well as work independently as needed
Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars.
Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information
Must have the ability to make sound decisions and produce accurate and timely results in mind
Must prioritize and organize work in a fast-paced multi-task environment.
Must monitor and analyze data and solve problems on a tactical and strategic level
Must build positive working relationships with multiple levels of employees, management, suppliers, and customers
Must demonstrate commitment to company values
Demonstrated ability to effectively communicate in English, cooperate and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Nice To Haves

Bachelor’s Degree or currently pursuing
Working knowledge of the construction industry, operations management, and safety practices
Visio and Outlook a plus
Working knowledge of projects and financial software a plus

Responsibilities

Manpower moves – send manpower emails with job information, and move workers’ tags on the board
Maintain up-to-date reports for staff additions, reductions (ROF), transfers, and furloughs
Timesheets – print timecards, verify hours and job numbers, and submit to payroll on Fridays (the following Monday morning at the latest)
Handle dispatching, job number tracking, and labor reports according to union
Ensure field operations adhere to specific union labor rates, work hours, overtime rules, and job classification requirements.
Ensure compliance with OSHA and safety training requirements outlined in the CBA
Badging – have field employees fill out application; make appointments for employees to report to the badging office; following confirmation, update the DBID tracking spreadsheet and workers’ tags
Tags – make new job tags and employee tags for the labor tracking white board
Create and maintain divider tabs for Superintendents’ turnover packets
Assist in processing shirt orders
Events planning and coordination- send calendar invites, order food, drinks, and print sign-in sheets and agendas to distribute at meetings
Layoffs – turn timecard into Payroll; remove tag from board; coordinate with supervisor for check delivery; enter in databases; send term slip request to Payroll; ensure JW or Apprentice evaluation is completed
Water for Job Sites – establish, maintain, and cancel water orders for job sites
Suspension List from Union Hall – contact the employee directly and have them pay their dues within 2-3 days of notification
Evals – find out Apprentice’s job assignment and email appropriate F & GF to complete evaluation; confirm evaluation is filled out in full, get Superintendent’s approval, and then send to the JATC; enter the evaluation into database and provide Payroll with a hard copy to file
Rerates – forward email to Payroll; get Superintendent’s approval; enter in databases; update tag on board if needed
Apprentice School Schedule – keep track of all apprentices’ school schedules and report them to the Superintendents and field General Foreman and Foreman
On-Call Reminders – send out reminders on Monday to both the inside and low voltage foreman who are on-call that week
On-Call Folder – update and distribute the on-call folder at the start of each month; send one set to executives and a second set to the inside & low-voltage Foreman [The execs should receive a copy that includes the office personnel numbers and passcodes, whereas the Field should not; in addition, the field on-call schedule is different from the executive on-call schedule (it’s easier to ready, and handier for them)]
Vacation Requests – once the request has been approved, log it in the vacation tracking spreadsheet and send a calendar invite to Superintendents
Medium Voltage Calendar – log dates that have been requested and distribute log to all involved parties (based off the calendar) whenever there’s an update
Local Union Agreements – keep agreements up to date in both the V Drive and binder
State Certifications – send out renewal notices; confirm renewal status using state website to determine whether you can expect to receive a card soon or will need to send another reminder to start the process
Perform clerical duties, take memos, maintain files, and organize documents; photocopy, scan, etc. as needed
Use computers for various applications, such as database management or word processing
Help prepare reports and presentations for distribution in the Field
Manage and maintain files, records, and correspondence for meetings; keep an organized filing system
Update Field calendar and maintain schedules
Create, maintain, review, correct, and enter information into databases
Maintain confidentiality of company information
Escalate critical and/or sensitive issues to the VP of Field Operations with recommendation for resolution
Perform additional assignments as required by the company or as directed by management