FIELD OFFICE MANAGER - Austin Industrial - Orange, TX

Austin Careers•Orange, TX

11d

About The Position

Austin Industrial provides self-perform maintenance, construction, and soft craft services to industrial companies across the United States. The Field Office Manager provides overall direction and control of jobsite accounting, personnel functions, and other administrative support required by project staff. The role supports project financial administration, payroll, personnel administration, insurance, and general jobsite office operations.

Requirements

At least 3 years of accounting experience in an industrial setting.
Knowledge of accounting software programs, such as TRACK and CATS.
Knowledge of Microsoft Office, such as Excel.
Ability to multitask and handle multiple deadlines.

Responsibilities

Prepare and submit monthly pay requests in accordance with contract terms.
Oversee field payroll for hourly and salaried employees, ensuring hours are documented, coded, and reported to the Austin Accounting Department.
Receive and distribute payroll checks in accordance with established policies and procedures.
Receive and process supplier and subcontractor invoices and pay requests, including M/WBE and subcontractor man-hour reporting.
Ensure required supporting documentation is on file before approving invoices, and follow up with suppliers and subcontractors for missing documentation.
Monitor the invoice system and follow up to ensure subcontractors and suppliers are paid on time.
Maintain project job-cost ledgers supporting owner pay requests.
Coordinate with the Project Manager to ensure subcontractor bonding and insurance documents are completed and on file before work begins.
Incorporate change order revisions into the schedule of values.
Assist with preparation of the monthly job status report.
Ensure project cost items are coded according to the chart of accounts and recorded and paid in a timely manner.
Monitor performance reporting system reports for accuracy and consistency and assist the Project Manager with necessary revisions.
Direct jobsite personnel functions, including pre-employment and pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, and group insurance.
Assist the Project Manager with project closeout functions, including final billing to the owner.
Perform administrative support tasks, such as preparing safety reports and equipment inventories and maintenance records.
Ensure onsite equipment is reported for insurance purposes.
Establish and maintain the project filing system.
Perform general office and clerical duties.
Perform other duties as assigned.