FIELD OFFICE MANAGER - Austin Industrial - Orange, TX

Austin Bridge & Road•Orange, TX

23h

About The Position

Austin Industrial is seeking a Field Office Manager to provide overall direction and control of jobsite accounting, personnel functions, and administrative support needed by project staff. The role supports industrial maintenance and construction projects through accounting, payroll, billing, personnel administration, project records, and general office functions.

Requirements

At least 3 years of accounting experience in an industrial setting.
Knowledge of accounting software programs, such as TRACK or CATS.
Knowledge of Microsoft Office, such as Excel.
Ability to multitask and handle multiple deadlines.

Responsibilities

Prepare and submit monthly pay requests in accordance with contract terms.
Oversee field payroll for hourly and salaried employees, ensuring hours are documented, coded, and reported to the Austin Accounting Department; receive and distribute payroll checks according to established procedures.
Receive and process invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting; verify supporting documentation, monitor timely payment, and follow up for missing documentation.
Maintain project job-cost ledgers supporting owner pay requests.
Work with the Project Manager to ensure subcontractors have required bonding and insurance documents completed and on file before work begins.
Incorporate change order revisions into the schedule of values.
Assist with preparing the monthly job status report.
Ensure project costs are coded according to the chart of accounts and recorded and paid on time.
Monitor performance reporting system reports for accuracy and consistency and help the Project Manager make necessary revisions.
Direct jobsite personnel functions, including pre-employment and pre-transfer physical exams and drug tests, reference checks, employee enrollments and orientations, and group insurance.
Assist the Project Manager with project closeout, including final billing to the owner.
Perform administrative support tasks such as preparing safety reports and equipment inventories and maintenance records; ensure onsite equipment is reported for insurance purposes.
Establish and maintain the project filing system.
Perform general office and clerical duties.
Perform other duties as assigned.