Field Office Clerk

MasTec Inc•Mayagüez, PR

13h•Onsite

About The Position

The Field Office Clerk will process daily, weekly, and summary production reports from employees and contractors for entry into the accounting/payroll systems. This role will also provide administrative support by performing data-entry duties, such as verifying data and preparing materials for input and printing. The position requires a good working knowledge of general office functions; proficiency with word processing and spreadsheet software, with an emphasis on Microsoft Office; the ability to use a computer and other office-related equipment; and the ability to read, understand, interpret, input, and analyze data. This is a part-time role, approximately 20 hours per week.

Requirements

Prior work-related experience preferred.
Proficient with office hardware and software. (PCs, Tablets, Printers, Copiers, Microsoft, Google, etc.)
Ability to learn new software and programs on both computers and other devices, such as smartphones.
Excellent Customer Service skills and strong English, both oral and written.
Authorized to work in the United States.
Successful completion of pre-employment drug screen, background, and motor vehicle record check.
Position may be subject to pre-employment screening, which may include background check and drug testing.

Responsibilities

The ability to work safely, with or without supervision
The ability to follow instructions and communicate verbally and in writing.
The ability to organize workload to determine the priority of duties.
Completion of low-level tasks in support of an assigned department/project.
Create, update, validate, and forward various forms of communication to internal and external recipients.
Create and manage the electronic job folder for the Project (Procore).
Read, interpret, and input data in support of an assigned department/project.
Create and maintain contact lists for each project.
Keep track of and organize all paperwork related to the job (both hard copies and digital backup documentation)
Ensure everyone on a project is signed in daily, including all personnel, general labor, and subcontractors, if applicable.
Assist the Superintendent/PFE with line-ups and ensure that the headcount of all personnel and General Laborers match the Master Sign-In sheets and Daily Logs each day.
Work with the Superintendent/PFE to ensure all equipment and materials are being tracked properly and accounted for in the job file.
Assist with mobilization/demobilization efforts as well as Project Closeout.
Additional Duties as assigned.