Field Education Program Assistant

Boston College • Newton, MA

4d • $25 - $31 • Onsite

About The Position

Reporting to the Assistant Dean of Field Education, the Field Education Program Assistant provides support to the Field Education department in the areas of office management, ApEx Field Education database management, agencies recruitment and management, preparation and distribution of educational materials, and events management. The SSW student body consists of 650 MSW students. The Field Education Department is comprised of the Assistant Dean, Field Education, six Assistant Directors, and the Field Education Program Assistant.

Requirements

• Proficiency with databases and excellent computer skills required.
• Excellent written and oral communication skills required.
• Strong organizational skills, including attention to detail required.
• Must be able to work independently and as a member of a team in a fast-paced environment.

Nice To Haves

• Bachelor's degree preferred.

Responsibilities

• Maintain consistency and structure for Field Education operations – approximately 650 students in over 350 agency internships.
• Provide staff support for 7 FTEs and 30 adjunct faculty field advisors.
• Ensure timely responsiveness to office visits, calls, emails and mail.
• Respond to students, agency contacts, faculty, advisors and staff requests for information or direction.
• Maintain and update Field Education materials on multiple platforms – Google Drive, Canvas.
• Manage requests from other parties.
• Provide direction to two student employees in the Field Education office.
• Manage the ApEx database, specifically Agency information, Administration section and Student information and processes.
• Follow the timetable for operations as outlined in ApEx for timely and organized distribution of information.
• Ensure correct collection of data by Field staff and students.
• Distribute, collect and track Student Performance Evaluations as part of Student Record.
• Perform yearly revision of the Field Education Guide and curriculum information.
• Interface with library and IDES teams as needed throughout the year.
• Support the Field Education team as new materials are developed across new platforms, e.g., Canvas.
• Communicate and distribute Field Education materials to students, agency contacts, advisors and SSW administration & faculty.
• Lead role in annual events for Field Education; booking, executing, debriefing.
• Manage electronic invitations and tracking for events.
• Organize events including: 3 Student Orientations, 1 Supervisor Orientation, 4-6 sections of Seminar in Field Instruction (8 sessions each academic year), 8 monthly Advisor Meetings, various workshops, and support other school-wide events as needed.
• Track contacts from agencies to build available placements, distributing them to staff for further action.
• Support improvement of marketing materials for distribution and on the SSW website.

Benefits

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level