Field Clerk

Arkansas Department of Transportation•Flippin, AR

10d•Onsite

About The Position

Under the direction of the Resident Engineer, this position is responsible for performing clerical and receptionist duties for the Resident Engineer's office to maintain smooth, efficient operation and for performing duties of the Resident Office Technician in that person's absence. Perform EEO and labor compliance reviews on construction projects. The Arkansas Department of Transportation is an "at will" employer. Essential Job Functions: Perform general clerical and receptionist activities to include typing of all correspondence, maintaining job files, processing utility bills, inventorying office equipment, etc. Check contractor payrolls to ensure accuracy and compliance. Maintain records of trainee program. Perform and submit Equal Employment Opportunity (EEO) reports on each contractor and subcontractor. Monitor DocExpress for new correspondence and forward the correspondence for processing. Track critical and key dates for projects. Assist RE office employees in completing all required documentation for FMLA, Catastrophic leave, Insurance, Workers Compensation, etc. Monitor public assistance port software for new inquiries and input data as needed. Explain Department’s various benefits (insurance, etc.) to new employees. Secondary Job Functions: Assist Maintenance Personnel (answer phone during ice and snowstorms) as needed. Assist Resident Office Technician in checking Inspector reports and tickets. Perform general housekeeping for the office building. Coordinate equipment repairs/inspections with the District and various Divisions including truck preventive maintenance inspections, computer/printer issues, etc.

Requirements

The educational equivalent to a diploma from an accredited high school.
Demonstrated typing ability.
Working knowledge of Microsoft Word, Excel, and Outlook software, and the use of Microsoft Windows operating system.

Responsibilities

Perform general clerical and receptionist activities to include typing of all correspondence, maintaining job files, processing utility bills, inventorying office equipment, etc.
Check contractor payrolls to ensure accuracy and compliance.
Maintain records of trainee program.
Perform and submit Equal Employment Opportunity (EEO) reports on each contractor and subcontractor.
Monitor DocExpress for new correspondence and forward the correspondence for processing.
Track critical and key dates for projects.
Assist RE office employees in completing all required documentation for FMLA, Catastrophic leave, Insurance, Workers Compensation, etc.
Monitor public assistance port software for new inquiries and input data as needed.
Explain Department’s various benefits (insurance, etc.) to new employees.
Assist Maintenance Personnel (answer phone during ice and snowstorms) as needed.
Assist Resident Office Technician in checking Inspector reports and tickets.
Perform general housekeeping for the office building.
Coordinate equipment repairs/inspections with the District and various Divisions including truck preventive maintenance inspections, computer/printer issues, etc.