Field Administrator

Aston Carter

1d•Onsite

About The Position

The Field Administrator provides comprehensive administrative, customer and company relations, and facility support for field operations. Working under the direct supervision of the Area Supervisor, this role takes lead responsibility for area billing, reporting, and day-to-day office operations, ensuring that processes remain organized, accurate, and fully functional. The position supports field construction management and crews, assembles and maintains final job packages for handover to the billing team, and helps maintain a professional, well-run office environment within a construction setting.

Requirements

Demonstrated proficiency with MS Excel, including basic data functions such as filters, tables, and data entry.
Demonstrated computer skills with MS Word, Excel, PowerPoint, Outlook, and other standard office software.
Strong written and oral communication skills, with the ability to interact effectively at all levels of the organization.
Ability to work independently, take initiative, and follow through on assignments with minimal supervision.
Ability to work effectively in a fast-paced, ambiguous environment and adapt to changing priorities.
Excellent organizational and planning skills, with strong attention to detail and accuracy.
Demonstrated analytical and problem-solving skills to identify issues and support effective resolution.
Demonstrated organizational and time management skills to handle multiple tasks and deadlines.
Ability to work well with a diverse group of individuals from various socio-economic, cultural, and ethnic backgrounds, including laborers and project managers.
High commitment to achieving goals and completing tasks thoroughly and on time.
Basic billing experience and familiarity with billing processes.
High school diploma or equivalent.

Responsibilities

Provide daily administrative support to field operations, ensuring office activities are organized, efficient, and well-documented.
Support field construction management and crews with administrative tasks, documentation, and coordination as required.
Take lead responsibility for area billing activities, including preparation, review, and coordination of billing-related documentation.
Assemble, organize, and maintain final job packages for handover to the billing team, ensuring completeness and accuracy of all documents.
Prepare, update, and maintain reports and records to support project administration and overall field operations.
Perform accurate and timely data entry, including Excel-based data management such as filters, tables, and basic spreadsheets.
Maintain effective written and oral communication with a diverse group of individuals, including laborers, project staff, and leadership.
Identify issues or discrepancies in documentation, billing, or processes and escalate them to management as necessary.
Work independently with minimal supervision, following through on assignments and meeting deadlines in a fast-paced, sometimes ambiguous environment.
Demonstrate strong organizational and planning skills to manage multiple tasks, priorities, and timelines simultaneously.
Uphold a professional appearance and demeanor at all times while representing the organization on site and in the office.
Contribute to a positive company culture by working collaboratively, supporting team members, and demonstrating a high commitment to achieving goals and tasks.
Perform general administrative duties such as document control, project administration support, and maintenance of electronic and physical files.
Communicate effectively with internal and external stakeholders, ensuring clear, accurate, and timely information sharing.
Meet the physical demands of the role, including regularly talking or hearing and frequently standing, walking, using hands to handle or feel, and reaching with hands and arms while performing job duties.