Field Administrative Assistant

Cupertino Electric•Santa Teresa, NM

1d•Onsite

About The Position

The Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site Cupertino Electric, Inc. This role is designed for candidates with 2 years of experience and offers an opportunity to gain hands-on experience in a fast-paced construction environment. The Field Administrative Assistant will assist with various administrative tasks, including onboarding, payroll entry, resource tracking, and general office support, ensuring the smooth daily operations of field activities.

Requirements

Basic knowledge of the Microsoft Office Suite, particularly Excel and Outlook.
Good communication skills.
Ability to work effectively in a team environment.
Capacity to learn new software applications quickly and adapt to changing project requirements.
High School Diploma or GED required.
Two (2) years of experience required in similar role.
Valid state-issued driver’s license and satisfactory driving record.
Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

Nice To Haves

Any college degree preferred.
Construction experience preferred.
Bilingual proficiency.

Responsibilities

Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance.
Help coordinate site orientations and badging for new field employees.
Provide support for employees during the onboarding process, including facilitating orientation videos and troubleshooting issues with tablets.
Help enter and proofread timecards for the field staff to prevent payroll errors.
Assist with distributing paychecks and ensuring timely delivery to field employees.
Support the Field Coordinator in maintaining payroll reports, including per diem and incentive tracking.
Assist with tracking attendance and workforce resources on-site using Procore Workforce Management.
Help manage daily roll calls and keep records updated for the Field Coordinator.
Provide assistance with filing and organizing key project documents.
Support dispatch, terminations, and personnel update (PARs) requests.
Assist with ordering office supplies, coordinating catering for events, and submitting IT requests.
Help maintain safety training records using Vairkko and assist with other administrative duties as needed.