Field Admin Support (IR Programs)

Bechtel•Brownsville, TX

2d•Onsite

About The Position

This role provides essential administrative and field support for IR Programs. The Field Admin Support will handle confidential project files, compose routine correspondence, and coordinate various activities. Key duties include managing documents through filing, copying, scanning, and faxing, as well as handling telephone calls and messages. The position requires a keen eye for quality control in one's own work and may involve assisting with meeting arrangements and catering. Additionally, the role is responsible for ordering and maintaining supplies, distributing departmental information, and managing the flow of documents within the office and to the field. Staying updated on project systems, services, and procedures is crucial. Punctuality, dependable attendance, and adherence to all safety procedures are mandatory. The role also involves supporting IR Representatives by processing RPA forms, assisting personnel with benefits, and handling paperwork, filing, and withdrawals.

Requirements

Must work in a confidential manner.
Must be punctual.
Maintain a dependable level of attendance.
Adheres to all safety procedures.

Nice To Haves

May assist in composing routine correspondence.
May answer telephone calls, take messages and transfer calls.
Checks quality of own work.
May assist in coordinating meeting arrangements and catering services for department functions.
May order project or department supplies and maintain supply cabinet.
May distribute department bulletins.

Responsibilities

Work in a confidential manner to ensure confidentiality of project files.
Perform administrative and field support duties.
Assist in composing routine correspondence and coordinating activities.
Assist in filing, copying, scanning, and faxing documents.
Answer telephone calls, take messages, and transfer calls.
Check quality of own work.
Assist in coordinating meeting arrangements and catering services for department functions.
Order project or department supplies and maintain supply cabinet.
Distribute department bulletins.
Assist in distribution of incoming and outgoing documents throughout the office, including the field.
Keep abreast of project departmental systems, services relevant to area of responsibility, process improvements, procedures, and practices.
Be punctual and maintain a dependable level of attendance in accordance to project work rules.
Adhere to all safety procedures.
Support IR Representatives.
Help process RPA forms with IR representatives.
Help craft personnel with benefits.
Assist IR Representatives with paperwork and filing, and withdrawals.