Fellowship Coordinator

University of Colorado•Aurora, CO

7d•Hybrid

About The Position

The Department of Pathology at the University of Colorado Anschutz Medical Campus is seeking a Fellowship Coordinator to administer the day-to-day operations of five pathology fellowship training programs, including three ACGME-accredited and two unaccredited programs. The coordinator assists Program Directors with compliance with CUGME Office, institutional, and ACGME policies and requirements, and supports the educational quality of the programs. The role coordinates learner onboarding, orientation, scheduling, recruitment, and program events; maintains program data and accreditation documentation; and supports program quality monitoring and budget administration. The position is based onsite in Aurora, Colorado for initial training, with the option to move to a hybrid schedule once fully operational. The role may be eligible for overtime compensation depending on level.

Requirements

Intermediate level: Bachelor's degree from an accredited institution and one year of professional experience with residency and/or fellowship coordination.
Senior level: Bachelor's degree from an accredited institution and two years of professional experience with residency and/or fellowship program coordination.
A combination of education and related technical, military, or paraprofessional experience may substitute for a bachelor's degree on a year-for-year basis.
An advanced degree (master's or doctorate) in a field directly related to the work assignment may substitute for experience on a year-for-year basis.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Must be legally authorized to work in the United States without requiring sponsorship; visa sponsorship and employment authorization will not be provided.

Nice To Haves

Previous experience in a graduate medical education environment.
Previous experience concurrently coordinating multiple fellowship training programs.

Responsibilities

Administer day-to-day operations for five pathology fellowship programs and ensure compliance with ACGME, CUGME, and institutional policies.
Coordinate onboarding, orientation, scheduling, and exit processes for fellows, residents, medical students, and visiting learners.
Maintain program data and documentation, including MedHub records, evaluations, rotation schedules, and accreditation requirements.
Support Program Directors in monitoring program quality, preparing accreditation materials, and maintaining continuous compliance.
Manage fellowship recruitment cycles, including application review, interview scheduling, virtual interview facilitation, and ranking processes.
Track fellowship budgets, process expenses, and coordinate funding allocations with the Business Manager and Program Directors.
Assist with planning and executing fellowship events, including graduation and other program activities throughout the year.
Perform other duties as assigned.