Fellowship Coordinator

Advocate Health and Hospitals Corporation • Wake Forest, NC

8d • Hybrid

About The Position

The Fellowship Coordinator will be responsible for coordinating fellowship programs within the Department of Administration at Wake Forest Baptist Medical Center. This role involves maintaining ACGME Accreditation and GME requirements, managing the ERAS database during recruitment season, and overseeing the fellowship selection process up to the NRMP submission. The coordinator will also assemble new fellow training files, manage GME personnel forms, assist with financial tracking and reporting, and schedule complex travel arrangements. Additionally, the position requires creating and maintaining accurate files, providing administrative support to faculty, facilitating departmental processes, and maintaining cooperative relationships with other departments to resolve problems and improve customer service.

Requirements

• Associate's degree in Business Administration or related field with two years' experience; or, an equivalent combination of education and experience.
• Excellent oral, written, listening and interpersonal communication skills
• Proficient in Microsoft Office Suite including Word and Excel
• Detail oriented

Responsibilities

• Coordinates fellowship programs.
• Maintains and monitors ACGME Accreditation and GME requirements.
• Maintains the ERAS database (Electronic Residency Application System) and oversees its processes during recruitment season.
• Maintains application chart for fellowships.
• Responsible for final phase of fellow selection process by preparing rank list with direct submission to the National Resident Matching Program (NRMP) for fellowships.
• Assembles new fellow training files, coordinates new fellow GME personnel forms, and assists with financial duties such as tracking accounts, producing financial reports, and providing budget preparation support.
• Schedules and arranges activities to ensure availability and makes complex travel arrangements when necessary.
• Creates and maintains accurate files.
• Facilitates departmental work by providing specialized administrative support to faculty and departmental communication.
• Assists with departmental processes and programs by following established work procedures.
• Performs other related duties as assigned.
• Maintains cooperative working relationships and an open line of communication with other departments and members of the Medical Center.
• Resolves problems to improve customer service.

Benefits

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree