Fellowship Coordinator

University of California, Irvine•Irvine, CA

1d•Onsite

About The Position

The Department of Pathology & Laboratory Medicine at UC Irvine Health School of Medicine is dedicated to the diagnosis and understanding of human diseases through biomedical and clinical research. The department's residency and fellowship programs are located at UC Irvine Medical Center. Under the general supervision of the Administrative Supervisor, the Health Professions Education Specialist 2 for the Pathology & Laboratory Medicine department will be responsible for the trainees duties for both ACGME and non-ACGME trainee Programs. Duties include: manage onboarding process for incoming trainees; coordinate orientation for incoming trainees; coordinate trainee interviews for the department; provide administrative support for site visits; attend all GME and Internal Pathology coordinator meetings; attend trainee workshops and conferences; work with Program Director, Assistant Program Director and Program Coordinators to ensure all ACGME, ADS, ABPath and GME online surveys are completed in a timely manner; coordinate graduation and trainee retreat; coordinate all reimbursements for trainees. Candidate ability to meet deadlines and follow through on multiple tasks simultaneously with careful attention to detail and with minimal supervision. Demonstrated ability to work in a fast-paced environment and to shift priorities to meet deadlines. Ability to organize and analyze information and material, identify omissions and duplications and make appropriate corrections. Interpersonal skills to effectively develop and maintain cooperative working relationships with faculty, administrators, staff, and students. Must have excellent oral and written communication skills to obtain and convey information clearly, concisely, and accurately. Ability to maintain confidentiality and discretion regarding sensitive materials and issues. Knowledge in Microsoft Office Suite and MedHub. Experience working as a coordinator of an ACGME-accredited fellowship program. Knowledge of ACGME & GME guidelines, policies and procedures.

Requirements

Basic knowledge of relevant policies and regulatory requirements
Basic knowledge of health professions education industry
Basic knowledge of administrative analysis and operations research
Acquiring skills in developing and implementing processes and systems
Familiarity with the administrative and operational implications in a program
Communication skills; includes verbal, written and active listening
Service oriented and responsive to questions and requests
Ability to interact in a professional, resourceful, and courteous manner
Demonstrated interpersonal skills
Demonstrated ability to develop working relationships within department and with learners
Excellent organizational skills, analytical, and demonstrated attention to detail
Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision
Knowledge of educational technology and systems
Ability to troubleshoot and triages related technology issues
Investigative, data analysis, and reporting skills
Ability to generate computer reports, checking for errors, correcting and submitting accurate reports
Skills include entering, maintaining, extracting, and analyzing data in electronic systems
Bachelor's degree in related area and / or equivalent experience / training
3-5 years experience
Knowledge in Microsoft Office Suite and MedHub
Experience working as a coordinator of an ACGME-accredited fellowship program
Knowledge of ACGME & GME guidelines, policies and procedures
Must be able to provide proof of work authorization

Responsibilities

Manage onboarding process for incoming trainees
Coordinate orientation for incoming trainees
Coordinate trainee interviews for the department
Provide administrative support for site visits
Attend all GME and Internal Pathology coordinator meetings
Attend trainee workshops and conferences
Work with Program Director, Assistant Program Director and Program Coordinators to ensure all ACGME, ADS, ABPath and GME online surveys are completed in a timely manner
Coordinate graduation and trainee retreat
Coordinate all reimbursements for trainees