Feed Mill Administrative Assistant

Keystone Cooperative • Hamilton, MI

9d • Onsite

About The Position

Support daily operations and customer service efforts, including accounts receivable, inventory management, and effective collaboration with internal teams and external customers.

Requirements

• Strong verbal and written communication skills.
• Proficient in calculating financial and mathematical figures with accuracy.
• Utilize Microsoft Office Suite daily, alongside Keystone Cooperative software and various feed mill specific systems.
• Highly organized and detail-oriented, with a proven ability to deliver accurate, error-free work within strict deadlines.
• Ability to perform multiple tasks simultaneously.
• Strong analytical skills.
• Demonstrated ability to work independently and collaboratively, making sound decisions while contributing effectively to team goals.
• High School diploma and one to two years related experience and/or training; or equivalent combination of education and experience.

Nice To Haves

• Demonstrate precision in accounting practices.
• Well-organized and consistently accurate.

Responsibilities

• Deliver exceptional customer service across multiple channels, including telephone, walk-ins, email, scanning, and mailed correspondence.
• Communicate vital information professionally with managers, customers, and site supervisors.
• Oversee key accounts receivable operations.
• Invoice feed orders in Keystone Cooperative software, process payments to feed customers and freight haulers.
• Process pellet reports and monthly reports to feed customers.
• Foster a positive and professional work environment through reliable attendance, strong operations knowledge, and supportive teamwork.
• Provide full administrative support for facility operations, equipment, inventory records, and regulatory inspections.
• Execute duties independently and in full compliance with safety protocols and environmental stewardship regulations.
• Assist with other duties as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED