Fee Approval Specialist

Diaz Anselmo & Assoc. PA•Plantation, FL

9d•Onsite

About The Position

Diaz Anselmo & Associates P.A. is seeking a detail-oriented and highly organized Fee Approval Specialist to join our growing billing operations team. In this role, you will play a critical part in reviewing, submitting, and managing fee approval requests while ensuring strict compliance with client billing guidelines and firm policies. If you enjoy working with precision, meeting deadlines, and contributing to a high-performing financial team, we would love to hear from you.

Requirements

High school diploma required.
Solid proficiency with the Microsoft Office Suite, particularly Excel and Outlook.
Exceptional attention to detail and elite data accuracy.
Strong organizational, time-management, and written/verbal communication skills.
Ability to manage multiple priorities and tight deadlines in a fast-paced environment.
Self-motivated with the ability to work independently while collaborating effectively with a team.

Nice To Haves

Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
Previous experience in legal billing, fee approvals, accounts receivable, or a related administrative role.
Familiarity with platforms such as Perfect Practice, ICE, Tempo, PAID, or Legal Tracker.

Responsibilities

Ensure that all fee requests are processed efficiently and accurately, fostering strong communication across internal departments and with external clients.
Review, prepare, and submit fee approval requests in accordance with complex client billing guidelines.
Partner with attorneys, billing professionals, and internal teams to troubleshoot billing errors and correct non-compliant entries.
Monitor queues to ensure all requests are processed accurately and within required timelines.
Communicate professionally with institutional clients regarding escalated fee approval matters.
Work across departments to gather necessary documentation and ensure complete, thorough submissions.
Maintain deep knowledge of client billing and fee management systems, including Legal Tracker, Tempo, and others.
Step in to assist colleagues during peak volumes, backlogs, or staff absences, and contribute to cross-training and special projects.