Federal Work Study Student, Occupational Therapy

University of Texas Medical Branch (UTMB)•Galveston, TX

6d•Onsite

About The Position

This role involves managing various aspects of an occupational therapy clinic, including operational duties, volunteer coordination, financial management, patient scheduling, and acting as a liaison between the OT department and the clinic's front office. The position requires attention to detail, organizational skills, and effective communication.

Requirements

Federal Work Study eligibility.
Ability to perform opening and closing duties.
Skills in managing volunteers.
Proficiency in financial management and maintaining budgets.
Experience in planning, organizing, and updating schedules.
Ability to communicate effectively with clients, students, and faculty.
Capability to track client information and update records.
Willingness to seek out referrals and financial opportunities.
Ability to maintain clinic supplies and equipment.
Willingness to assist students with issues.
Ability to attend monthly clinic meetings and IP committee meetings.
Chair responsibilities include attending meetings, communicating with other chairs, updating the team, and voting on issues.

Nice To Haves

Experience with Google Drive and Epic.
Spanish speaking ability for patient calls.
Experience with hydrocollator maintenance.

Responsibilities

Opening duties: Turning on AC and lights, setting up computers with necessary software, printing paperwork, unlocking supply cabinets, and reviewing the client list.
Managing volunteers: Sending out sign-ups, providing information to volunteers, delegating cleaning and organizational tasks.
Advocacy: Representing OT to other professions, attending health fairs, liaising between the OT department and the St. Vincent's office, and communicating with staff about scheduling.
Financial management: Distributing donated funds, planning fundraisers, maintaining the clinic budget, and keeping up the budget spreadsheet.
Clinic schedule management: Coordinating client and selective schedules, updating client lists, distributing confirmations and cancellations, tracking client arrival/departure times, calling referrals, creating weekly schedules, and checking clients in/out.
Miscellaneous duties: Providing treatment notes, transferring client plans of care, organizing cabinets, seeking out referrals and financial opportunities, monitoring supplies, maintaining equipment, and assisting students with issues.
Closing duties: Securing the clinic, preparing the next week's schedule, and performing various administrative tasks.
Specific daily tasks for Monday/Tuesday, Wednesday, and Thursday, including patient confirmation calls, finding new patients, attending IP clinic, finalizing schedules, and assisting with patient care.
Other weekly tasks: Attending monthly clinic meetings, IP committee meetings, facilitating clinic events, and sending OT metrics.
Chair responsibilities: Attending meetings, communicating with other chairs, updating the team on OT needs, and voting on OT-related issues.