Federal Work Study Student, Occupational Therapy

UTMB Health•Galveston, TX

5d•Onsite

About The Position

The student directors are in charge of many aspects of running the clinic, including opening/closing duties, managing volunteers, financial management of funds, ordering equipment for patients, creating and updating client schedules, calling referrals, acting as a liaison between the OT department and the St. Vincent’s front office, and various other miscellaneous duties that are necessary throughout the clinic day.

Requirements

Federal Work Study eligibility
Ability to open/close clinic
Volunteer management skills
Financial management skills
Ordering equipment skills
Scheduling skills
Referral calling skills
Liaison skills
Computer setup skills
Google Drive proficiency
Epic proficiency
Advocacy skills
Communication skills
Budget management skills
Client tracking skills
Treatment note documentation skills
Patient transfer skills
Organizational skills
Supply management skills
Equipment maintenance skills
Problem-solving skills
Meeting attendance
Committee meeting attendance
Event facilitation skills
Metric reporting skills

Nice To Haves

Spanish speaking patients

Responsibilities

Opening and closing duties
Managing volunteers
Financial management of funds
Ordering equipment for patients
Creating and updating client schedules
Calling referrals
Acting as a liaison between the OT department and the St. Vincent’s front office
Advocacy for OT to other professions
Attending health fairs
Communication with Liz about scheduling
Ensuring every client doesn’t have insurance coverage
Attending IP Clinic to update other medical professionals
Distribution of donated funds
Planning fundraisers
Maintaining clinic budget
Coordinating client and selective schedules
Updating client list and distributing confirmations/cancellations
Tracking client arrival and departure times
Calling existing referrals to get them on the schedule
Creating weekly schedule
Checking clients in/out
Providing treatment notes for clients
Transferring clients plan of care
Ensuring cabinets are organized
Continuously seeking out referrals
Continuously seeking out financial opportunities
Ensuring supplies/linens are not running low
Maintaining equipment
Helping selective students with issues/problems
Taking computer and other items back upstairs
Turning off lights, locking door handle
Having volunteers put back tables
Making the following week’s schedule
Calling patients to confirm appointments
Finding new patients to fill open spots
Emailing Liz list of spanish speaking patients
Finalizing schedule
Calling patients who couldn’t be contacted
Talking to patients at IP who are appropriate for outpatient clinic
Assisting with PALs
Scheduling bus rides
Printing papers
Calling patients who need day of reminders
Bringing down vitals cart/big computer
Washing towels
Checking hydrocollator temperature and updating log
Cleaning hydrocollator
Calling patients who have not arrived five min after session start
Updating no show numbers for patients
Changing appointment types for next weeks appointments
Attending monthly clinic meetings
Attending IP committee meetings
Helping facilitate clinic events
Sending OT metrics every month
Communicating with other chairs
Updating team on OT needs/concerns
Voting on issues that concern OT