Federal Work Study- IND Office Assistant

Academy of Art University•San Francisco, WA

3d•Onsite

About The Position

The Federal Work Study Office Assistant for IND will assist in the general daily operations of the IND Office to support the School of Industrial Design Department with basic administrative functions. They will also serve to assist students with questions, class locations, and other inquiries they may have. This Federal Work Study position will support current students by providing opportunities for students to become acquainted with the department staff, building, and upcoming events. In addition, this position will complement and reinforce a Federal Work Study student’s educational program or vocational goals by providing opportunities for the Office Assistant to learn customer service skills and learn basic administrative skills.

Requirements

Basic computer skills
Proficiency with Adobe CC and the Microsoft Office suite
Organization, an eagerness to help, the ability to work independently and meet deadlines.
Graphic Design experience

Nice To Haves

Experience with Microsoft Office, customer service or shipping experience a plus.
Industrial Design/Graphic Design/UI UX preferred but not required.
Sophomore or above is preferred but not required.

Responsibilities

Assist with general departmental administrative tasks- copying, filing, scanning, organizing images and files on the computer and in the office, updating Excel and Google databases, etc.
Facilities support- checking the building for maintenance issues, outdated and/or damaged signs, printers and copiers that need to be refilled, damaged flyers, trash, etc.
Setting up for and designing/printing signs and posters for Industrial Design events and meetings (ex. guest speakers, Spring Show, Town Hall, etc.)
Director and full-time faculty support- checking in with Directors and full-time faculty at the beginning of your shift to see if they have any tasks you can assist with, covering the Director and Department Manager’s desks (which involves answering phones professionally, taking messages, distributing mail, scheduling appointments, etc.)
Student Support- Greet incoming students as they enter office (you will act as the initial contact for incoming students), answer questions, and provide information as needed.