Federal Work Study (FWS) 4-H Administrative Student Assistant

FWS • Gainesville, FL

12h • Onsite

About The Position

This position is for a Federal Work Study (FWS) Administrative Student Assistant in the 4-H program. The role involves providing essential administrative support to ensure smooth office operations and assist with program-related tasks. The student will handle phone calls, deliveries, mailings, document organization, and support financial and administrative processes. This is an excellent opportunity for a student to gain practical office experience while pursuing their studies.

Requirements

• A current Federal Work Study (FWS) award.
• Reliable transportation to UF East Campus at 2140 NE Waldo Road, Gainesville, FL 32609.
• Ability to maintain professionalism and confidentiality in an office environment.
• Must maintain a 2.5-grade point average.
• Able to work a minimum of 10 - 20 hours per week.
• Must receive or be eligible to receive Federal Work Study.

Nice To Haves

• Experience with data entry and administrative recordkeeping.
• Experience working with travel documentation, expense reports, or financial records preferred.
• Proficiency in Microsoft Office applications, including: Word, Excel, Outlook, PowerPoint, Teams.
• Experience using Adobe Acrobat and other Adobe applications.
• Strong written and verbal communication skills.
• Excellent organizational and time management skills with attention to detail.
• Ability to work independently and as part of a team.
• Ability to follow verbal and written instructions accurately.
• Demonstrated professional office and telephone etiquette.
• Positive attitude and willingness to learn new skills.

Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Receive and route deliveries to appropriate offices and staff.
• Provide administrative support, including filing and document organization.
• Prepare mailings.
• Assist with assembling program materials and supply kits.
• Support financial and administrative operations by assisting with PCard reconciliation, travel documentation, and expense report preparation.
• Assist with taking and organizing notes from monthly meetings.
• Support office operations through various administrative tasks as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed