Federal Work Study (FWS) 4-H Administrative Student Assistant

University of Florida • Gainesville, FL

1d • Onsite

About The Position

This position provides administrative support for the 4-H program. The student assistant will be responsible for various office tasks, including answering phones, managing mail and deliveries, filing, preparing program materials, and assisting with financial and administrative operations. The role requires maintaining professionalism, confidentiality, and a minimum GPA of 2.5. The position is part of the Federal Work Study program and requires reliable transportation to UF East Campus.

Requirements

• A current Federal Work Study (FWS) award
• Reliable transportation to UF East Campus at 2140 NE Waldo Road, Gainesville, FL 32609
• Ability to maintain professionalism and confidentiality in an office environment
• Must maintain a 2.5-grade point average.
• Able to work a minimum of 10 - 20 hours per week
• Must receive or be eligible to receive Federal Work Study

Nice To Haves

• Experience with data entry and administrative recordkeeping
• Experience working with travel documentation, expense reports, or financial records preferred
• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, Teams
• Experience using Adobe Acrobat and other Adobe applications
• Strong written and verbal communication skills
• Excellent organizational and time management skills with attention to detail
• Ability to work independently and as part of a team
• Ability to follow verbal and written instructions accurately
• Demonstrated professional office and telephone etiquette
• Positive attitude and willingness to learn new skills

Responsibilities

• Answer and direct incoming phone calls in a professional manner.
• Receive and route deliveries to appropriate offices and staff.
• Provide administrative support, including filing and document organization, preparing mailings, and assisting with assembling program materials and supply kits.
• Support financial and administrative operations by assisting with PCard reconciliation, travel documentation, and expense report preparation.
• Assist with taking and organizing notes from monthly meetings.
• Support office operations through various administrative tasks as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed