Federal Program Specialist
About The Position
The Kentucky Energy and Environment Cabinet (EEC) works to improve quality of life in Kentucky by protecting land, air, and water, preserving natural heritage, and supporting environmentally conscientious use of natural resources and sustainable energy solutions. The Federal Program Specialist joins the Division of Financial Management in a collaborative and supportive environment, administering federal grants that affect the Cabinet and the community. The position manages federal grant budgets, applications, amendments, contracts, reporting, expenditures, indirect costs, cash drawdowns, and fiscal year-end processes. It uses the statewide accounting system eMARS to monitor funds and support agencies’ efficient and compliant use of resources. The agency may authorize telecommuting, but may modify or end that arrangement at any time. Work typically involves extensive contact with the public, and travel may be required. The position has an initial and promotional probationary period of six months, except as provided by law.
Requirements
- Bachelor’s degree from an accredited college or university.
- Four years of professional experience in budget administration, grant administration, financial analysis and/or forecasting, statistical analysis, financial auditing, or a related field.
- At least two years of the required experience must include preparation, research and planning, budgeting, or administration of state or federal grants-in-aid.
- A master’s degree may substitute for one year of required experience.
- Additional grant-in-aid-related experience may substitute for the required education on a year-for-year basis.
- No special age, licensure, or regulatory requirements.
Nice To Haves
- Ability to gather information, analyze, and solve problems.
- Strategic thinking and decision-making abilities.
- Ability to prioritize and work on multiple projects simultaneously to meet deadlines.
- Attention to detail and thoroughness and accuracy in completing tasks.
- Proficiency with the statewide accounting system eMARS, eMARS financial reporting, and Microsoft Excel.
- Excellent verbal, written, and communication skills.
- Ability to work cooperatively as part of a team and establish good working relationships with employees in the division and other agencies.
Responsibilities
- Maintain grant budget tables and prepare or review federal applications, amendments, and third-party contracts for compliance with Cabinet policies and federal agreements.
- Oversee match requirements for fund-matching grants and coordinate with agencies on planning and budgeting.
- Assist in preparing and reviewing budget-versus-actual federal grant reports.
- Verify federal expenditures against federal regulations and use eMARS to monitor federal funds and ensure agencies use resources efficiently.
- Review agency charges and recommend changes related to federal grant budgets and federal indirect cost agreements.
- Monitor and analyze spending for compliance, and review and approve corrections when needed.
- Oversee monthly indirect-cost billing to federal agencies in eMARS in accordance with the Cabinet’s approved Indirect Cost Plan.
- Perform federal cash drawdowns according to federal requirements and monitor federal-fund allotments and cash balances.
- Ensure federal funds are obligated and drawn down within required timeframes.
- Participate in fiscal year-end duties, including correcting agency accounts for allotment balances and expending general funds.
- Prepare the annual Closing Package and annual SEFA package.
- Submit fiscal year-end financial reports to various federal agencies.
Benefits
- Opportunities for development and upward movement.
- Room to grow skills while building a career.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
