Federal and State Grants Technician - Federal and State Grants

Mesa USD 4 • Mesa, AZ

4d • $22 • Onsite

About The Position

Forbes named Mesa Public Schools in their list of 2024 Best Employers in Arizona. East Valley Tribune names Mesa Public Schools as Best Place to Work in East Valley for multiple years. The Federal and State Grants Technician ensures adequate account balances for federal and state grants, provides financial data and verification of account balances, and gathers information regarding budget allocations and requests. This role assists in writing budget revisions to grants that do not have a director and/or budget technician assigned. It also assists in the development and implementation of policies and procedures to maintain alignment with federal and state and other governmental regulatory changes.

Requirements

• High School Diploma or equivalent
• Three years’ experience in accounting or equivalent combination of experience and education
• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Computer proficiency to include use of basic software applications (Word, Excel, Access, QuickBooks, etc.)
• knowledge and experience with mainframe computers and financial queries (Visions)
• Ability to organize, prioritize and meet deadlines with an accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to perform high-volume detailed work with accuracy; to assume responsibility; to independently make sound fact-based decisions for daily tasks; to maintain confidentiality
• Ability to communicate effectively (verbal and written) and establish and maintain effective and cooperative working relationships with district personnel of all levels, general public and outside agencies
• Understanding of the Grants Management Enterprise system through ADE, county treasurer office, USFR, EDGAR and Uniform Grant Guidance
• High proficiency in typing, data entry and 10-key by touch with accuracy; excellent test battery; high math aptitude; skill in performing detailed numerical computations

Nice To Haves

• Associate’s degree in accounting

Responsibilities

• Prepare and submit deposits to the County Treasurer
• Reconcile capital outlay purchases with approved Arizona Department of Education budgets
• Prepare A/P requests for return of federal and state funds as required by Arizona Department of Education
• Allocate revenue to appropriate programs for intergovernmental agreements and quarterly interest to appropriate funds
• Prepare weekly and monthly cash requests for federally funded projects and intergovernmental agreements
• Prepare and distribute monthly revenue and expense reports to various departments
• Research budget history to provide financial data and verification of account balances
• Assist and resolve inquiries from district personnel regarding purchase orders, account codes and budget availability
• Prepare, analyze, maintain and distribute time and effort logs to appropriate departments per federal guidelines
• Review and approve mileage reports for numerical and budgetary accuracy
• Assist in the maintenance of accurate records to ensure adherence to district policy and/or state legislation
• Regular and on-time attendance required
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities
• Assist in development of federal, state and IGA budget account numbers and allocation to ensure conformance to grant reporting requirements and USFR guidelines
• Assist in development and implementation of policies and procedures to maintain alignment with federal and state and other governmental regulatory changes per Uniform Grant Guidance
• Identify, prepare and record adjusting or correcting journal entries for revenue, expense ,payroll and budgetary transactions
• Review and approve requests for travel and conference registration to ensure reasonableness and budget availability and conformance to individual grant requirements
• Understanding grant budgets and program narratives in Federal and State entitlement grants, and assisting with writing revisions to budgets and program narratives in the grants management system for all grants without a director and/or budget technician
• Review, approve, record, and reconcile all Personnel Action Request Forms (PARFs) and purchase order requests to ensure fund availability and appropriateness to grant requirements
• Mentor an assigned budget tech in the district to assist with problem solving, budget analysis and grant revisions
• Create and prepare financial reports for budget techs district wide
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools

Benefits

• Vacation
• sick leave
• holidays
• retirement matched through the Arizona State Retirement System
• health, and life insurance
• Performance Pay: Available annually
• New Hire Experience: 1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum
• New Hire Education: 1% of the base hourly rate awarded for an AA or higher degree if not required for the position

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED