FEC Administrative Specialist

Turner Construction Company•Dallas, TX

About The Position

The FEC Administrative Specialist performs daily administrative tasks and services to support a functional business team, such as Procurement. The role provides professional customer service and handles routine office administration, document preparation, contract processing, procurement support, and recordkeeping. It also supports subcontractor prequalification, bidding activities, insurance tracking, and the execution and distribution of agreements. The employee works independently with some oversight and collaboratively with the team, maintaining accuracy, confidentiality, and professional communication. The position regularly works in an office or remote setting and may occasionally involve visits to construction sites, offices, or off-site venues, with limited travel.

Requirements

High school diploma.
At least 5 years of relevant administrative assistant experience.
High degree of attention to detail, accuracy, and organizational skills.
Ability to maintain confidential information.
Ability to work independently with some oversight and as part of a team.
Approachable, proactive, positive, and professional attitude.
Professional verbal communication and written business communication skills.
Ability to conduct research, proofread effectively, listen actively, and follow through on commitments.
Good judgment to solve problems, escalate issues, and request prioritization of responsibilities.
Computer and data-entry skills, including Microsoft applications, collaborative meeting platforms, and general office equipment.
Limited travel may be required.
Ability to meet the stated physical demands, including regularly lifting or moving up to 10 pounds and occasionally up to 25 pounds.

Nice To Haves

College degree and/or relevant administrative skills certification.
Construction, Purchasing, Procurement, or other related experience.
Familiarity with Procurement systems and DocuSign.

Responsibilities

Provide professional customer service and support day-to-day administrative work for the local business unit.
Process mail and overnight mailings, photocopy and file materials, manage phone lists, process invoices, and order supplies and stationery.
Edit and assemble documents and reports; respond to general inquiries and escalate issues appropriately.
Develop working knowledge of contract documents and types, select appropriate contract forms, and generate accurate contracts in the Procurement system of record, such as SAP.
Upload documents to DocuSign, maintain subcontractor updates, track agreements through completion, and maintain executed contracts.
Maintain organized filing and document retrieval systems, including local distribution and storage of executed agreements in shared document systems.
Track Certificate of Insurance renewals, request missing or expiring insurance, verify compliance with agreement requirements, and follow up with stakeholders until resolved.
Assist with bid lists, pre-bid meetings, bid document distribution, bid receipt, and spreadsheets used to confirm bidder compliance with contract documents.
Conduct subcontractor prequalification research and follow-up; manage prequalification files and enter current Experience Modification Rate and financial information into the prequalification system.
Contact vendors and subcontractors during bidding to determine trade-item coverage and identify issues for the Procurement Agent.
Receive bidder questions, obtain clarification through the Procurement Agent or bid-period RFI Lead, and forward answers to bidders.
Proofread work before presenting it for signature; compile and route agreements for execution through DocuSign.
Release and update contracts and insurance information, update Procurement database halt codes as directed, and organize Procurement documentation for distribution and filing.
Support company culture, values, and Diversity, Equity, and Inclusion activities; provide team coverage during absences and breaks.
Contribute ideas for continuous improvement and perform other assigned duties and responsibilities.