FBS Coordinator II

Texas A&M University System•College Station, TX

22h•Onsite

About The Position

Student Affairs Finance provides financial support to the departments within the Division of Student Affairs. This position will work specifically in the Student Organization Finance Center within the Department of Student Activities. The Department of Student Activities fosters and supports leadership, learning, and involvement opportunities that enhance the growth and development of students and recognized student organizations. As members of the university community, Student Activities is committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good, and we subscribe to the Texas A&M core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are looking for a FBS Coordinator II to join the Student Organization Finance Center (SOFC) in the Department of Student Activities. The ideal candidate will have experience with credit card management as well as cash handling and reconciliation. Understanding of financial accounting, inventory control, and sales and depositing. Ability to work with students and student organizations. The candidate should also be comfortable explaining financial transaction, policies, and practices to customers and vendors. The FBS Coordinator II is responsible for auditing, credit card management, and financial document retention as well as assisting with other financial services offered through the Student Organization Finance Center. The FBS Coordinator II provides excellent customer service to over 1,100 recognized student organizations, their leaders and advisors while monitoring compliance within all processes and procedures as mandated by Federal, State, and University policies and procedures.

Requirements

High School diploma or equivalent combination of education and experience
Six years of related experience
Experience with credit card management
Experience with cash handling and reconciliation
Understanding of financial accounting, inventory control, and sales and depositing
Ability to work with students and student organizations
Comfortable explaining financial transaction, policies, and practices to customers and vendors

Nice To Haves

Proficiency in Microsoft Excel and basic computer applications, including data entry, tracking, and general office software use
Experience processing financial transactions and supporting basic business or financial reporting in an organizational setting
Knowledge, Skills, and Abilities (May review financial transactions for compliance)

Responsibilities

Serves as primary contact for one or more departments
Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions
Responsible for communicating policies and procedures to assigned unit/department(s)
Research policies, practices, and atypical transactions and makes recommendations as needed
May coordinate a specialized or complex task for one or more units
May review financial transactions for compliance
May be subject matter expert for certain types of financial transactions for the university
May provide customer service
Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity
Enters and reviews non-routine travel expense reports
Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors
Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
Assigns commodity or account codes to requisitions and invoices as directed
Meets established processing goals as directed
May prepare and update non-standard reports and assist with complex reports
May assist with account verification or reconciliation and research discrepancies
May assist with gathering transaction data/information
May enter payment and enclosure distribution
May review financial transactions for compliance
May support and shadow strategic partners
May draft and update internal job aides
May supervise student workers
Analyzes and audits student organization payment request documents for compliance with applicable laws, regulations, policies, and rules. Documents include Check Requests, On Campus Approval to Charge, Cash Advances, Payment Card Payments, Transfers, Scholarships, Awards, Donations, and supplemental payments to TAMU employees
Serves as card custodian for student organization purchases and meets all internal and University deadlines for reallocation and reconciliation of credit card expenses
Assists with coordination of SOFC payment instruments – paper checks and ACH
Handles daily check run, voids, and reissuance of reprints and replacement checks
Facilitates daily cashier reconciliation processes and prepares bank deposits for daily armored courier pick up
Performs retention of all physical documentation
Contributes to the input and resolution of customer inquiries and via email and Problem Tickets