FBS Analyst II - Contract Specialist

Texas A&M•College Station, TX

1d•Onsite

About The Position

The Finance & Business Services Accountant / Analyst / Administrator II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes. Accounting / Business Support Exhibits high-level competencies in preparing, reviewing, and auditing financial system entries Reconciles accounts and identifies corrections needed Identifies and resolves outstanding items and implements solutions/communicates actions Assists with external reporting functions Provides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collections Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests Office / Project Support Tracks internal projects, audits, business records, and records management Coordinates access requests Oversees or leads a function or serves as a subject matter expert in one or more areas Research policies, practices, and/or trouble transactions for solutions Prepares and maintains standard operating procedures and internal resource documents May review and revise job aides as needed May supervise student workers May mentor or train subordinate staff members Department Use Reviews terms of high-level business and service contract for Texas A&M University, Texas A&M Galveston, Texas A&M Victoria and Texas A&M Health Science Center in accordance with State statutes and established Texas A&M University System guidelines and protocols; assuming high levels of contract review, applying independent discernment of contract language to potential positive or negative impacts to the university, ensuring these contracts meet the business needs of university end users while also meeting state, System, and university requirements for proper contracting Responsible for the effective coordination with and communication to those external offices as may impact the contract review process to include, but not limited to, the TAMU System Office of General Counsel, TAMU System Real Estate Office, and Procurement office Responsible for an ongoing working knowledge of TAMU business environment along with knowledge of and ability to interpret and effectively apply state and university regulations and guidelines as pertains to contract review and management processes Responsible for assuring contracts are executed in accordance with the President’s Delegation of Authority for Contract Administration Responsible for exercising independent judgment to resolve difficult contract negotiations; has decision and approval authority as may be delegated by senior administration Serves as customer service liaison to end users of the contract management system and ensures that reviews are processed in a timely fashion and that all parties to the negotiations are kept apprised of the status Mains all negotiation-related documentation in the contract management system and ensures that documentation represents the current status of each review Represent the Department in external committees or working groups and represent the department with a high level of customer service and responsiveness to inquiries

Requirements

Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
Two years of related experience
Knowledge of word processing, spreadsheet, and database applications
Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
Strong verbal and written communication skills
Ability to work independently once given a project
Ability to apply rules and regulations in a complex environment
Ability to multitask and work cooperatively with others
Ability to communicate clearly and effectively to ensure understanding
Compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
Ability to report to work and remain on duty during emergencies or campus closures
Criminal history investigation and verification of credentials

Nice To Haves

May supervise student workers
May mentor or train subordinate staff members

Responsibilities

Providing accounting or business support to a designated unit, department, college, or other System member
Serving as a resource within their unit for other staff members
Auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties
Managing projects, reports, or functions with routine processes
Preparing, reviewing, and auditing financial system entries
Reconciling accounts and identifying corrections needed
Identifying and resolving outstanding items and implementing solutions/communicating actions
Assisting with external reporting functions
Providing oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collections
Assisting in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests
Tracking internal projects, audits, business records, and records management
Coordinating access requests
Overseeing or leading a function or serving as a subject matter expert in one or more areas
Researching policies, practices, and/or trouble transactions for solutions
Preparing and maintaining standard operating procedures and internal resource documents
Reviewing and revising job aides as needed
Supervising student workers
Mentoring or training subordinate staff members
Reviewing terms of high-level business and service contracts for Texas A&M University, Texas A&M Galveston, Texas A&M Victoria and Texas A&M Health Science Center in accordance with State statutes and established Texas A&M University System guidelines and protocols
Assuming high levels of contract review, applying independent discernment of contract language to potential positive or negative impacts to the university
Ensuring contracts meet the business needs of university end users while also meeting state, System, and university requirements for proper contracting
Coordinating with and communicating to external offices that may impact the contract review process
Maintaining an ongoing working knowledge of TAMU business environment
Interpreting and effectively applying state and university regulations and guidelines as pertains to contract review and management processes
Assuring contracts are executed in accordance with the President’s Delegation of Authority for Contract Administration
Exercising independent judgment to resolve difficult contract negotiations
Serving as customer service liaison to end users of the contract management system
Ensuring reviews are processed in a timely fashion and that all parties to the negotiations are kept apprised of the status
Maintaining all negotiation-related documentation in the contract management system
Representing the Department in external committees or working groups
Representing the department with a high level of customer service and responsiveness to inquiries