FBS Administrator II
About The Position
The Finance & Business Services Administrator II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes. Essential Duties and Tasks: Accounting / Business Support Exhibits high-level competencies in preparing, reviewing, and auditing financial system entries Reconciles accounts and identifies corrections needed Identifies and resolves outstanding items and implements solutions/communicates actions Assists with external reporting functions Provides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collections Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests Office / Project Support Tracks internal projects, audits, business records, and records management Coordinates access requests Oversees or leads a function or serves as a subject matter expert in one or more areas Research policies, practices, and/or trouble transactions for solutions Prepares and maintains standard operating procedures and internal resource documents May review and revise job aides as needed May supervise student workers May mentor or train subordinate staff members Departmental Use Provides courteous, timely and effective customer service to assigned departments by serving as the primary point of contact for day-to-day accounting and transactional inquiries, resolving processing issues and coordinating with AABS team members to ensure accurate and consistent service Meets with assigned department leadership to review financial activity, account status, and operational issues impacting day-to-day business functions Maintains a departmental chart of accounts to support operational needs May participate in departmental or division-wide committees
Requirements
- Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience
- Two years of related experience
- Knowledge of word processing, spreadsheet, and database applications
- Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)
- Strong verbal and written communication skills
- Ability to work independently once given a project
- Ability to apply rules and regulations in a complex environment
- Ability to multitask and work cooperatively with others
- Ability to communicate clearly and effectively to ensure understanding
- Compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
- All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
- Criminal history investigation
- Employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check
Responsibilities
- Providing accounting or business support to a designated unit, department, college, or other System member
- Serving as a resource within their unit for other staff members
- Auditing, reporting, reconciling, tracking, reviewing, or approving actions on designated accounts and/or assigned duties
- Managing projects, reports, or functions with routine processes
- Preparing, reviewing, and auditing financial system entries
- Reconciling accounts and identifying corrections needed
- Identifying and resolving outstanding items and implementing solutions/communicating actions
- Assisting with external reporting functions
- Providing oversight, reviews, and audits of account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collections
- Assisting in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests
- Tracking internal projects, audits, business records, and records management
- Coordinating access requests
- Overseeing or leading a function or serving as a subject matter expert in one or more areas
- Researching policies, practices, and/or trouble transactions for solutions
- Preparing and maintaining standard operating procedures and internal resource documents
- Reviewing and revising job aides as needed
- Supervising student workers
- Mentoring or training subordinate staff members
- Providing courteous, timely and effective customer service to assigned departments
- Serving as the primary point of contact for day-to-day accounting and transactional inquiries
- Resolving processing issues
- Coordinating with AABS team members to ensure accurate and consistent service
- Meeting with assigned department leadership to review financial activity, account status, and operational issues impacting day-to-day business functions
- Maintaining a departmental chart of accounts to support operational needs
- Participating in departmental or division-wide committees
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
