FAST Editor 1

Stoel Rives

6d • $55,000 - $121,000 • Remote

About The Position

Stoel Rives LLP has an immediate opening for a FAST Editor 1. This position is an Editor on the Firmwide Administrative Support Team (FAST) and reports to the FAST Supervisor. The role involves extensive editing of documents for grammar, punctuation, spelling, consistency, sense, accuracy, proper wording, format, and style. It requires using legal databases for citation checking, applying various citation styles, and performing character-by-character comparisons. Responsibilities also include revising and formatting documents, applying track changes, managing document comparisons, and saving/retrieving documents from a document management system. The position requires accurate timekeeping, effective communication and collaboration with the team, providing coverage for colleagues, and contributing to efficiency and quality improvements. Workflow coordination involves prioritizing, delegating, analyzing requests, negotiating deadlines, problem-solving, and escalating issues as needed.

Requirements

• Keep personally identifiable information, personal health information, and attorney-client privileged information confidential
• Comply with Firm policies and ethics rules
• Prioritize daily responsibilities and special projects and readjust as priorities change
• Coordinate resources to meet deadlines
• Perform multiple tasks in a high-pressure, fast-paced environment
• Maintain a calm, courteous, and professional demeanor at all times
• Be a constant-learner, flexible, proactive, efficient, and resourceful
• Take initiative and follow through
• Solve problems
• Work independently and in an interactive team environment
• Have prompt, regular, and predictable attendance
• Have expert organizational, grammar, and editing skills and high attention to detail
• Have outstanding interpersonal and client service skills
• Have clear, effective, and professional verbal and written communication skills
• Be expert and fluent in reading, writing, and verbal communication in English
• Be able to understand, track complex grammar and organization, and accurately read and edit lengthy and/or complex legal documents within time constraints
• Accurately type 50+ wpm
• Advanced proficiency in Microsoft Word
• Intermediate proficiency in Microsoft Excel, Outlook, PowerPoint, iManage, Adobe Acrobat, Litera Compare, Metadata Assistant, Carpe Diem, Lexis, Westlaw, and Drafting Assistant/Deal Proof
• Operate a personal computer, video-conferencing, and other necessary Firm equipment or software
• Read and comprehend handwritten and typed notes or instructions
• Type on a computer keyboard in a sitting or standing position for extended periods of time during shifts
• Learn and effectively use Firm style and other guides and software applications
• Able to pivot to more urgent deadlines and assimilate conflicting style guides
• Able to focus for extended periods of time to accurately and consistently edit and cite check documents requiring rules-based analysis of complex text and intense attention to detail
• Convey messages and interpret and apply instructions accurately
• Bachelor’s degree in English, journalism, or related field required
• At least three years of relevant experience in a deadline-oriented environment with an academic, technical, or legal organization where core responsibilities included proofreading, editing and drafting documents, including correspondence, marketing documents/press releases, contracts, technical documents, legal pleadings and expert reports

Nice To Haves

• A deep appreciation of precise language, organized process, mental stamina and the ability to consistently apply rules of grammar and citation in different contexts are keys to success in this role.

Responsibilities

• Edit documents for correct grammar (punctuation, spelling, consistency, sense, accuracy, proper wording, format, and style, among other parameters)
• Use databases including Westlaw, Lexis, and HeinOnline among other resources to cite check
• Consistently apply business style and appropriate legal, local court/agency, and/or academic citation styles
• Manually compare documents character by character
• Compare patent applications against published U.S. Patent & Trademark Office versions and produce corrections sheet
• Verify mathematical calculations
• Check defined terms and cross-references for accuracy, consistency, and completeness
• Verify references to legal and other authorities and edit for accuracy, sense and proper format
• Review and update tables of authority for accuracy and consistency using software such as Best Authority
• Revise and format documents, apply track changes, and navigate and apply automatic numbering and styles
• Compare documents and produce redline or other comparisons
• Save and retrieve documents from document management system
• Accurately track and record time in Firm timekeeping software
• Accurately and consistently track and report work assignments through ticketing system
• Communicate and collaborate with team regarding workload and availability
• Provide coverage for FAST members during times of need, such as heavy workload and unplanned or planned absences
• Produce consistently accurate and high-quality work product to Firm and department service level standards
• Contribute to improvements in efficiency and quality of work
• Create and update knowledge articles, editing guides, and internal style sheets
• Prioritize and delegate assignments and manage reservations based on deadlines and staffing during coordinator shift
• Carefully analyze requests in order to record, monitor, and update reservation requests
• Negotiate deadlines with attorneys and staff
• Engage in problem solving and prompt professional communication with requestors if time and staffing constraints occur
• Escalate concerns or issues to FAST Supervisor on a timely basis

Benefits

• paid family & medical leave
• competitive PTO
• remote work options
• competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options
• generous firm-contributed health savings account
• pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office
• annual contribution into the employee's retirement plan
• annual discretionary bonus

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level