Family Resource Center Administrative Assistant

AbilityPath • Redwood City, CA

10d • $23 - $24 • Hybrid

About The Position

MAKE INCLUSION YOUR MISSION! We empower people with special needs to achieve their full potential through innovative, inclusive programs and community partnerships. AbilityPath is looking for talented and resourceful people who believe in the abilities of ALL people, including those with special needs. We offer a diverse and rewarding work environment where YOU can make a difference! AbilityPath is hiring for a Family Resource Center Administrative Assistant! The FRC works with families of children with disabilities and service providers to support referrals, information, education, and parent to parent support. This role will support our FRC Team to ensure we run smoothly and can serve families in our community ABOUT US : We are a non-profit organization that provides a variety of programs and a lifespan of services for individuals with disabilities. Our mission to accept, respect, and include people of all abilities extends to every member of our community. We are committed to the lifelong process of diversity, equity and inclusion (DEI) learning and application to build a more inclusive culture, where everyone plays a role in advancing DEI. We will always have work to do, and we look forward to doing it TOGETHER! ABOUT THE ROLE: Support the Family Resource Center by managing administrative systems, processing referrals, maintaining accurate tracking data, and helping keep day-to-day operations running smoothly. Assist with planning and coordinating in-person and virtual events—including workshops, support groups, and outreach activities—by preparing materials, handling logistics, and completing post-event data entry. Create, proofread, and edit flyers, newsletters, outreach materials, and other program communications in English (and Spanish if bilingual). Use Microsoft Office, Google Suite, Zoom, SurveyMonkey, Eventbrite, and other tools to support communication, data, and workflow needs while learning new systems as programs evolve. Collaborate closely with the FSS team and other departments, contributing to shared projects, maintaining organized materials, and supporting organization-wide initiatives with professionalism and a growth mindset. EDUCATION AND WORK EXPERIENCE: In our approach to inclusive hiring, we recognize that job qualifications within hiring policies have been used to exclude candidates from marginalized backgrounds. Below is a list of Education and Work Experience that would be helpful to have in this role, however, we encourage you to apply even if you may not meet all of the listed qualifications, as any combination of lived and learned education and experience can make you a successful candidate .

Requirements

• Minimum of two (2) years of applicable work experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, Outlook) and Google Suite.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills
• Ability to use AI
• Understand how to manage and problem-solve Zoom
• Valid California Driver’s License/ID
• Clean Driving Record (if applicable)
• Proof of negative TB test results
• Verification of occupational physical clearance
• Pass a criminal fingerprint clearance
• 18 years of age or job permit clearance
• Ability to sit/stand and keyboard
• Ability to lift at least 25 lbs.
• Ability to drive and travel locally

Nice To Haves

• Associate’s accepted, Bachelor’s preferred in applicable field

Responsibilities

• Support the Family Resource Center by managing administrative systems, processing referrals, maintaining accurate tracking data, and helping keep day-to-day operations running smoothly.
• Assist with planning and coordinating in-person and virtual events—including workshops, support groups, and outreach activities—by preparing materials, handling logistics, and completing post-event data entry.
• Create, proofread, and edit flyers, newsletters, outreach materials, and other program communications in English (and Spanish if bilingual).
• Use Microsoft Office, Google Suite, Zoom, SurveyMonkey, Eventbrite, and other tools to support communication, data, and workflow needs while learning new systems as programs evolve.
• Collaborate closely with the FSS team and other departments, contributing to shared projects, maintaining organized materials, and supporting organization-wide initiatives with professionalism and a growth mindset.

Benefits

• Up to 4 weeks of PTO
• 10 paid holidays
• Comprehensive and affordable medical, dental, and vision benefits upon hire
• 401(k) plan with employer match
• Performance bonuses
• Educational reimbursement benefit with ongoing professional development and growth opportunities

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: Associate degree